LifeWorks of Austin, TX is looking for a Contract Compliance Accountant to join our Finance team!
The Contract Compliance Accountant is responsible for the financial administration, accounting, monitoring, and compliance oversight of the Agency’s grants, contracts, and other funding arrangements, including related activity for LifeWorks and its subsidiaries. The position maintains grant and contract financial information in NetSuite, prepares grant budget modifications, oversees grant payroll allocations and spend-downs, supports funding-related audits, and works closely with Grants & Contracts Compliance to ensure financial activity is consistent with applicable funding requirements. The position also performs assigned bank and investment reconciliations, reviews intercompany balances, and provides accounting support for LifeWorks’s subsidiaries, the Capital Campaign, and other organizational initiatives. The Contract Compliance Accountant applies generally accepted accounting principles (GAAP), Agency policies, funding requirements, and applicable regulations to support accurate financial reporting, appropriate funding utilization, and timely resolution of accounting and compliance matters.
This full time, exempt position earns a competitive rate ranging from $62,245 - $84,112 depending upon experience. Benefits are also included, which consist of 24 PTO days per year (accrued); 11 paid holidays per year; a premium-free employee medical plan with $100 per month HSA contribution (plus other affordable employee or family medical, dental, and vision options!); a retirement savings plan with 50% match on the first 6% of contributions, and much more!
RESPONSIBILITIES
- Maintains the Agency’s grant and contract listing and related financial setup in NetSuite, including new funding sources, funding periods, budgets, updates, modifications, and other information necessary for accurate accounting and reporting for all grants.
- Monitors grant and contract financial activity, including expenditures, revenue, available balances, allocations, and spend-down progress for all grants; identifies potential funding issues and communicates concerns to the Director of Finance.
- Prepares and submits grant budget modifications and maintains supporting financial documentation related to approved funding and budget changes.
- Provides oversight of payroll allocations related to grants and contracts, reviewing allocations for accuracy and identifying corrections or adjustments needed to appropriately charge funding sources.
- Oversees and supports funding-related audits, monitoring reviews, and other fiscal examinations, including preparation of schedules, financial documentation, supporting records, and responses to audit or monitoring requests.
- Works closely with Grants & Contracts Compliance (GCC) and other applicable staff regarding contract requirements, budget amendments, funding changes, reporting requirements, fiscal documentation, and other grant and contract financial matters.
- Applies knowledge of grant versus contract requirements, including funding restrictions, allowable costs, and reporting and reimbursement terms.
- Reviews funded program activity for proper coding, documentation, eligibility, and compliance with grant or contract requirements.
- Prepares schedules and analyses of grant and contract balances, allocations, funding periods, projected expenditures, and spend-downs.
- Private grant reports: Prepares and provides private grant funding reports to funders in accordance with grant requirements.
- Reviews and maintains intercompany balances and assists with resolving differences between LifeWorks and its related entities to support accurate financial reporting and month-end close.
- Provides accounting and financial support for assigned entities and initiatives and prepares related bank and investment reconciliations.
- Prepares journal entries, reconciliations, schedules, and supporting analyses necessary for accurate and timely month-end close.
- Prepares and/or processes the Program Support credit card upload, reviews information for completeness and appropriate financial coding, and resolves identified discrepancies.
- Develops standard and ad hoc financial reports and analyses using NetSuite and Microsoft Office products to support funding oversight, reconciliations, reporting, and management decision-making.
- Maintains organized and complete documentation supporting grants, contracts, audits, payroll allocations, budget modifications, reconciliations, subsidiary and intercompany activity, and other assigned financial responsibilities.
- Maintains confidentiality regarding client and staff information and fiscal decisions.
- Performs other duties as assigned.
QUALIFICATIONS
EDUCATION AND EXPERIENCE
- Required Bachelor’s Degree in Accounting or Finance, or related field with a minimum of 3+ years of accounting experience (preferably in a non-profit organization); or
- Associate Degree with 5+ years’ experience within a non-profit organization or
- Equivalent combination of education and experience.
- Knowledge of GAAP, revenue recognition, accounts receivable, and federal or other restricted funding requirements.
- Knowledge of computerized accounting systems, preferably Oracle NetSuite, and experience with billing, cash receipts, reconciliations, and financial reporting.
- Proficient-level experience with Microsoft Office, including Word, Excel, and Outlook.
CORE COMPETENCIES AND SKILLS
- Client Focus - Builds transformational relationships with clients and delivers mission-centered solutions.
- Collaborates and Adapts - Builds partnerships and works collaboratively with others to meet shared objectives and fulfill our mission; adapts one’s approach and demeanor to meet the shifting demands of different situations.
- Honors Differences - Embraces different perspectives, cultures, and backgrounds by being open to others’ opinions, ideas, and experiences; develops an inclusive culture that creates solutions to meet the needs of our clients.
- Nimble Learning - Actively learns from successes, failures, and others’ experiences, and shows a willingness to pivot and try new things.
- Builds Trust - Gains the confidence and trust of others through integrity, dependability, and authenticity.
- Action Oriented - Takes initiative, shows resourcefulness, and directs focus and energy on mission-critical opportunities, challenges, and changes.
ABOUT LIFEWORKS
With more than 50 years of experience working with youth experiencing homelessness, youth aging out of foster care, young adults, and young parents, LifeWorks is committed to solving youth homelessness through housing, mental health, education, and workforce services. Our vision is a Central Texas where every young person has a place to call home, a sense of belonging, and the support to pursue a life they love.
We provide a full range of support services for vulnerable youth, ensuring that every young person has access to a safe home, the chance to heal, and opportunities to learn and work. Through innovative problem-solving, shared accountability, and evidence-based solutions, we are relentless in achieving real, sustainable, and measurable results for the clients we serve.
A career at LifeWorks offers opportunities to grow professionally while making an immediate, lasting impact on the lives of youth and families in our community. Join us in building a future where every young person has the stability and support to thrive.