Prairie Bluffs, a Lifespark Senior Living Community, is looking for a Staffing Coordinator - Administrative Assistant to join our growing team!
Prairie Bluffs is a premier, locally owned senior community located in Eden Prairie, Minnesota. It is situated in a quiet neighborhood right off Highway 169, providing proximity to the 13-mile Minnesota River Bluffs Regional Trail and Hyland Lake Park Reserve. The facility offers a wide continuum of care designed to help residents age in place comfortably.
Hours: (2) Part-time positions | 56 hours per pay period each. Including on-call & every other weekend coverage On-Call Expectations: This position supports staffing needs outside regular business hours as needed, including participation in an on-call rotation to help ensure appropriate staffing coverage. Wage: $23-$26 / hour, depending on experience Service Area: On-site
Are you compassionate towards others? Are you passionate about enriching the lives of others? If so, we want you to join our team and help seniors Age Magnificently!
Our Staffing Coordinator/Administrative Assistant becomes family and impacts the lives of our residents who live in a Lifespark Senior Living Community.
In this position, you will be responsible for overall management of the schedule of clinical staffing and pre-employment tasks under the supervision of the Executive Director and Director of Health Services. This may include public relations, marketing, general administrative duties, and oversight of the building and its program with a customer service focus.
Staffing Coordinator/Administrative Assistant - key responsibilities include, but are not limited to:
- Create a welcoming and professional environment by greeting residents, tenants, visitors, and staff.
- Build and maintain positive relationships with residents, tenants, families, employees, and community partners.
- Welcome and direct guests, tenants, and residents to the appropriate rooms or areas as needed.
- Maintain and distribute the monthly tenant roster and assist with updating facility mailing lists.
- Coordinate, monitor, and adjust clinical staff schedules, including daily, weekly, holiday, vacation, make-up, and rotating schedules.
- Process and distribute scheduling requests related to schedule changes, leave requests, paid time off (PTO), and other staffing needs in coordination with the Director of Nursing Services (DNS), Assistant Director of Nursing Services (ADNS), and Payroll.
- Assist with tracking employee attendance and maintaining accurate staffing records.
- Manage and maintain the facility phone system and employee phone directory.
- Support daily administrative operations while helping ensure appropriate clinical staffing coverage.
Preferred Qualifications:
- High school graduate or equivalent.
- Related administrative experience at a level necessary to accomplish the job preferred.
- Previous training in general office duties and equipment.
- Experience in scheduling and coordination tasks.
- Basic computer knowledge with an aptitude to learn company software
- Must be able to relate professionally, positively, and cooperatively with residents, residents’ families, and employees.
Benefits:
- Annual Reviews/Raises {Shift differentials if applicable}
- Paid Time Off – Vacation Time
- Mileage reimbursement
- Medical, Dental, Vision benefits for Full-Time Hires
- Short-Term Disability & Long-Term Disability Insurance
- Life Insurances
- 401k + Company Match for full-time and part-time employees
- Referral bonuses
- Career path to other positions within our growing company!
Our Lifespark culture has created not only an award-winning workplace - earning Star Tribune Top Workplace 12 times, Minneapolis Business Journal Best Places to Work three times, and Top USA #1 in Healthcare - but a place where you have the room to be creative, make a difference, and have a purposeful, direct impact on how people age. Lifespark’s full continuum of services offers a breadth of roles with the support to grow your career. To see the experience we are creating, watch our award-winning video Going South – this is the experience you will help create at Lifespark! Changing the age-old story starts with you – let’s get you hired
It has been and will continue to be our policy to provide equal employment opportunities to all employees and applicants without regard to age, race, creed, color, disability, marital status, sex, gender identity, national origin, ancestry, sexual orientation, arrest record, conviction record, military service, use or nonuse of lawful products off the Employer’s premises during nonworking hours, or declining to attend a meeting or to participate in any communication about religious matters or political matters, or any other status protected by federal, state, or local law.
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