Company Overview: Legacy Ventures’ key differentiators as a hotel owner and manager are the quality of our talent and our focus on the guest experience. We’ve built our company one team member at a time and believe our team members are the heart and soul of our business. Our superior results begin by hiring and training good people and are maintained by supporting and retaining them. We build cohesive teams and promote opportunities for advancement and leadership.
The Dillard House, a Farm Resort is a new addition to the Legacy Ventures portfolio and will be an exciting adventure as we build on what the Dillard family has developed since 1917. This one-of-a-kind property is nestled in the picturesque Tennessee River Valley within a two-hour drive north of Atlanta in Rabun County. It will represent tradition with authentically sourced cuisine, numerous outdoor activities and outstanding southern charm and hospitality. The Controller position will support the historic Dillard House Farm Resort finance functions. The ideal candidate will love the hospitality business and servicing others. They will have proven ability to manage a complex revenue stream.
Summary: The Controller is also responsible for focusing on profitability of the business, maintaining accurate and timely financial reporting, ensuring acceptable levels of internal controls, ensuring compliance with all federal, state and local regulation, and safeguarding owners/investors assets.
Essential Duties and Responsibilities:
- Collect/Audit paperwork from all revenue centers in the resort ensuring accuracy and compliance with company internal controls and local hotel polices.
- Prepare the daily report for circulation to management and uploading to central accounting system.
- Provide daily cash and change requirements for the resort. Maintain and disperse cash from house fund safe and petty cash fund, account for all disbursements from funds and perform daily house bank count.
- Issue banks to other cashiers as needed and maintain a documented inventory of all cashier banks. Collect and count all cashier envelopes daily and research any cash variances.
- Enter cash drops from the cashier envelopes and determine depositor's overage or shortage, if any and balance to the revenue report the following: cash folio, F&B tips, and paid outs.
- Audit all outstanding banks per company Accounting Manual, reporting any shortages to the appropriate Department Head and notify management of any issues or problems.
- Prepare daily bank deposit, process bank change orders and count the General Cash bank each day and maintain an accurate record of such
- Monitor and record all house account meals and entertainment expenses and report any non-compliance
- Prepare reports such as petty cash reports, over and short reports, General Cashier reports, cash management reports and/or other reports as needed.
- May assist in various storeroom areas to include receiving, storing and dispersing resort goods to ensure that each department’s supply needs are met in a timely and efficient manner.
- As applicable, review daily void reports from the resort’s F&B POS system to ensure proper inventory control in the F&B department.
- Oversee accounts receivable to include billing, coordination of accurately applied payments and aging management.
- Process and maintain credit card/payment authorizations in accordance with company policy
- Evaluate requests of resort guests to be granted credit/direct-bill privileges; Make recommendations to Resort Manager and corporate finance team.
- Process accounts payable invoices in accordance with company policy, system resources and timelines.
- Respond to and maintain a daily credit chargeback log in accordance with company policy.
- Obtain approvals from department heads on invoices to be paid; reconcile discrepancies with vendors; match and filing invoices and paperwork; prepare transmittal of invoices for payment by Legacy Hotel Partners, LLC.
- Process check requests and refund checks.
- Record journal entries in the accounting general ledger as needed
- Work with corporate finance team to provide the month end reporting in a timely manner, typically three business days after the end of the month.
- Work with the resort management team and the corporate team to review, update and close the P&L statement in accordance with current policy.
- Complete monthly balance sheet reconciliations after each month-end
- Develop annual resort budgets, monthly forecasts and other recurring financial reporting requirements of the resort.
- Assist in the accounting office with other areas as required such as handling billing inquiries on the telephone and administrative tasks.
- Assist in the maintenance of the resort checkbook.
- May complete monthly bank reconciliations after each month-end.
- May file monthly resort sales and use taxes collected from guests and due to agencies.
- Must possess good Microsoft Office skills, PMS & POS experience an asset.
- Demonstrate ability to perform multiple tasks in a busy environment and remain flexible.
- Demonstrate excellent communication skills, both written and verbal.
- Must possess excellent time management skills.
- Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the resort, cashiers, or guests for the purpose of providing or obtaining information regarding accounts, cash transactions, or cash banks.
- Interact with internal and external customers in a positive, professional and accommodating manner.
- May assist with other duties as needed.
- Self-starting personality with an even disposition to effectively communicate with guests, team members and community.
- Be familiar with and adhere to Legacy Ventures Service standards as outlined in the Blueprint and other policies / rules of conduct, to include personal appearance / grooming, attendance and safe / efficient operations.
Qualifications
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must have a flexible schedule and ability to workdays, evenings or nights any day of the week, including weekends and holidays
- Must have exceptional customer service skills
- Demonstrated ability to perform multiple tasks in a busy environment and remain flexible
- Ability to work well in a team environment
- Flexibility to travel locally and/or nationally, potentially including overnight stays
- Must have a self-starting personality with an even disposition to effectively communicate with guests and staff
- Possess excellent written, verbal, and organizational skills. Computer literacy and financial management a must
Education and/or Experience: College degree in finance or accounting preferred. High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
