Job Requirements The Facilities & General Affairs Coordination coordinates facilities, workplace services, vendors, and non-IT assets to provide safe and effective office operations with independent ownership of assigned work. The role works across HPLS functions and external partners to deliver safe, compliant, timely, and sustainable results during project execution and ongoing operations. Essential Duties and Responsibilities
- Coordinate facility operations, office setup, workplace services, moves, repairs, and service requests to support safe and effective day-to-day business operations.
- Develop service scopes, obtain quotations, support vendor selection, coordinate site access, and monitor vendor safety, quality, responsiveness, and service levels.
- Administer company and employee-assigned leased vehicles, including vehicle ordering, lease documentation, driver assignments, registration, insurance coordination, maintenance, fuel or toll programs, incident support, replacement, and end-of-lease return.
- Plan and coordinate workplace improvement, furniture installation, office expansion, relocation, and other administrative or facilities projects.
- Manage non-IT assets, furniture, supplies, inventory, storage, warranties, and related records throughout the asset lifecycle.
- Maintain facility service schedules, preventive-maintenance coordination, building documentation, keys, access records, and vendor contact information.
- Prepare and process purchase requests, purchase orders, invoices, budgets, accruals, and cost tracking for assigned services and assets.
- Conduct workplace inspections and coordinate corrective actions, emergency support, business-continuity needs, and employee service communications.
- Coordinate with Security, Safety, IT, Finance, Procurement, Human Resources, landlords, and external providers to resolve workplace and administrative issues.
- Develop procedures, service standards, reports, and performance measures and recommend improvements in cost, controls, employee experience, and operational reliability.
Minimum Qualifications
- Bachelor’s degree in Facilities Management, Business Administration, Operations, Supply Chain, or a related field.
- At least 4 years of relevant professional experience; level and scope will be calibrated to demonstrated capability.
- Demonstrated ability to manage priorities, analyze information, document work, and collaborate across functions.
- Working proficiency with Microsoft 365 and job-relevant enterprise or technical systems.
- Ability to communicate clearly in English and work effectively in a multicultural environment.
Preferred Qualifications
- Facilities, office operations, property management, or administrative-services experience.
- Experience with vendor management, procurement, inventory, and workplace projects.
- Facilities-management or project-management credential.
Core Knowledge, Skills, and Competencies Service coordination; vendor management; organization; cost control; responsiveness; workplace safety; recordkeeping; practical problem solving Working Conditions and Physical Requirements The standard work schedule is 8:00 a.m. to 5:00 p.m.; however, work hours may be changed or adjusted based on operational, project, commissioning, emergency, or business needs. This position requires on-site work and is not eligible for remote work. Work is primarily performed at the Baton Rouge location and may include office, construction, commissioning, and/or operating-plant environments depending on assignment. Must be able to comply with site PPE, security, and safety requirements; travel between HPLS locations and vendor, partner, or project sites may be required. Reasonable accommodations will be considered in accordance with applicable law. Performance Expectations Demonstrate safety ownership, ethical judgment, respectful teamwork, technical or functional excellence, disciplined execution, accurate documentation, timely escalation of risk, and continuous improvement. Disclaimer This job description describes the general nature and level of work and is not an exhaustive list of duties. Responsibilities may change based on project and business needs. HPLS is an equal opportunity employer and considers qualified applicants without regard to protected characteristics under applicable law.