Description We are seeking a detail-oriented and reliable Accounts Payable & Accounting Specialist to join our finance team. This position offers an excellent opportunity to contribute to our company's financial operations. The successful candidate will play a vital role in ensuring the accurate and timely processing of our company’s invoices and payments, supporting smooth financial workflows.
Essential Responsibilities · Review, verify, code, and process vendor invoices, including matching purchase orders, receiving documentation, and obtaining necessary approvals. · Prepare and process weekly check runs, ACH payments, and electronic transfers, ensuring timely payments in accordance with organizational policies. · Reconcile vendor statements, resolve discrepancies, respond to payment inquiries, and monitor outstanding invoices. · Maintain accurate and organized accounts payable records, files, and supporting documentation. · Assist with month-end closing activities, account reconciliations, and audit documentation. · Collaborate with internal departments to ensure proper invoice approvals and timely processing of payments. · Gather and enter semi-monthly payroll information, including hours, van runs, employee reimbursements, and other adjustments; review with the Director of Human Resources for accuracy before submitting payroll for processing on the 15th and last day of each month. · Manage organizational E-Z Pass accounts, including transponder assignments, account replenishment, and usage tracking. · Coordinate vehicle registrations, renewals, and compliance with state requirements. · Track and manage vehicle lease agreements, including lease terms, renewal schedules, mileage monitoring, and related documentation. · Prepare and provide monthly sales tax reporting information to the Chief Financial Officer, including Amazon and Shopify sales activity for NeuroLogic® products. · Administer petty cash funds, reconcile transactions, and prepare bank deposits. · Review, reconcile, and process corporate credit card statements, ensuring accurate documentation and expense coding. · Perform other accounting and administrative duties as assigned.
Join our team and become part of a dynamic organization that values growth, collaboration, and professional development. We offer a supportive work environment with opportunities for advancement as we continue to expand our operations.
Requirements
· Associate degree in Accounting, Finance, Business Administration, or related field preferred. · 2+ years of accounts payable or related accounting experience preferred. · Must be reliable and maintain confidentiality. · Excellent attention to detail, organization, and communication skills. · Experience in a nonprofit, education, or human services environment. · Experience with accounting and payroll software and Microsoft Office Suite, particularly Excel. · Ability to process high volumes of invoices accurately and efficiently. · Ability to work independently and as part of a team.