Kitchell is seeking a detail-oriented and collaborative Accounts Payable & Receivable Specialist to join our Accounting Services team at our Phoenix headquarters and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.
In this role, you’ll support daily accounts payable, accounts receivable, and subcontractor payment activities. Responsibilities include processing invoices, assisting with payments and monthly billings, recording deposits, and maintaining accurate supporting documentation. You’ll work with colleagues, vendors, subcontractors, and project teams to research questions, resolve discrepancies, and help keep transactions moving accurately and on time.
We’re looking for someone who enjoys working with numbers, takes pride in accuracy, and provides responsive service. Strong organization, attention to detail, and the ability to manage competing priorities will help you succeed in this role.
Requirements
Duties and Responsibilities
- Support daily accounts payable, accounts receivable, and subcontractor payable processes, following established accounting procedures.
- Scan incoming vendor invoices and assist with invoice routing in Coupa.
- Assist with accounts payable processing and special payment requests.
- Research vendor payment inquiries and discrepancies, and assist with reconciling vendor statements.
- Review subcontractor monthly billings and assist with payment approvals and processing.
- Monitor and collect required subcontractor lien waivers.
- Review and post monthly billings and payment applications.
- Provide supporting documentation for billings, costs, and subcontractor payments as requested.
- Complete daily deposits and record cash entries.
- Scan incoming customer payments and maintain related documentation.
- Assist with preparing and submitting annual 1099 reporting.
- Ensure reports and information provided to internal and external customers are accurate and timely.
- Sort and distribute the department’s daily incoming mail.
- Identify and recommend improvements to accounts payable and subcontractor payment processes.
Education and Experience
Required Qualifications
- High school diploma or equivalent.
- At least one year of related accounting experience, or an equivalent combination of education and experience.
- General knowledge of accounting principles and an understanding of accounts payable procedures.
- Intermediate proficiency with Microsoft Excel and proficiency with Microsoft Word, Outlook, and Teams.
- Ability to perform high-volume numerical data entry using a 10-key with speed and accuracy.
- Strong attention to detail and commitment to accurate, timely work.
- Effective organizational and problem-solving skills, with the ability to manage multiple priorities and deadlines.
- Ability to communicate professionally and work collaboratively with colleagues, vendors, subcontractors, and other stakeholders.
Preferred Qualifications
- Experience with construction accounting or subcontractor payment processes.
- Knowledge of lien laws and subcontract administration.
- Experience with Oracle EnterpriseOne accounting software.
- Experience with Textura and/or Coupa.
Work Environment
This position will be based onsite at our Phoenix headquarters. While performing the duties of this job, the employee regularly works in a general, climate controlled,office environment.
Physical Requirements
This role requires working at a computer and remaining in a stationary position for extended periods, as well as occasionally moving throughout the workplace to attend meetings, access files, and use standard office equipment. The employee must be able to communicate and exchange information effectively with colleagues, customers, and other stakeholders. The essential functions of this position must be performed with or without reasonable accommodation.
Travel Requirements.
Limited to no travel will be required.