Kforce has a client in Tampa, FL that is seeking an Executive Administrator.
Executive Support:
- Manage complex executive calendars, scheduling internal and external meetings across multiple time zones
- Coordinate domestic and international travel, including itineraries, accommodations, and expense reconciliation
- Prepare meeting agendas, presentations, briefing materials, and follow-up action items
- Serve as a primary point of contact between executives and internal/external stakeholders
Operational & Strategic Support:
- Anticipate executive needs and proactively resolve scheduling, logistical, and administrative challenges
- Plan and execute leadership meetings, board meetings, offsites, and company events
- Track key deliverables, deadlines, and commitments to ensure follow-through
- Assist with special projects, research, and reporting as assigned
Communication & Confidentiality:
- Draft, review, and manage executive communications (emails, memos, presentations)
- Handle sensitive and confidential information with the highest level of discretion and professionalism
- Represent the executive and company with polish, diplomacy, and sound judgment
Administrative Management:
- Maintain organized electronic and physical filing systems
- Process expenses, invoices, and other administrative documentation
- Coordinate with HR, Finance, IT, and other departments as needed
- Serve as primary point of contact for facilities-related matters, including ongoing communication with property/building management
- Manage setup and maintenance of address-only locations as required
- Support office operations initiatives, including office moves, expansions, or consolidations, coordinating logistics, vendors, and internal communications
- May be tasked with subletting office space, including coordination with brokers, property management, and internal stakeholders
- 5+ years of experience supporting senior-level executives
- Proven ability to manage competing priorities with minimal direction
- Exceptional organizational, communication, and interpersonal skills
- High level of discretion, integrity, and professionalism
- Advanced proficiency in Microsoft Office and/or Google Workspace
- Experience supporting C-suite executives
- Strong business acumen and understanding of organizational dynamics
- Experience in a fast-paced, growth-oriented environment
- Executive presence and sound judgment
- Proactive problem solving
- Attention to detail with a big-picture mindset
- Ability to work independently and collaboratively
- Flexibility and adaptability in a changing environment
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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