Kforce has a client in Austin, TX that is seeking a Budget and Invoicing Associate that provides day-to-day operational support across shipping and receiving, invoice and budget administration, and conference and event logistics. This role is responsible for coordinating incoming and outgoing shipments, maintaining accurate records, assisting with invoice processing and budget tracking, and supporting the planning and execution of conferences, meetings, and organizational events.
Key Responsibilities:
Shipping & Receiving:
- Coordinate incoming and outgoing shipments, packages, supplies, and event materials
- Receive, inspect, document, and distribute incoming deliveries
- Prepare outgoing shipments and coordinate with carriers such as FedEx, UPS, and USPS
- Maintain shipping records, tracking information, receipts, and related documentation
Budget & Invoice Support:
- Review invoices for accuracy and ensure appropriate documentation is included before processing
- Assist with coding, routing, and tracking invoices through the approval process
- Maintain organized records of invoices, purchase orders, receipts, and vendor documentation
- Track departmental and event-related expenditures against established budgets
Conference & Event Support:
- Assist with the planning and coordination of conferences, meetings, trade shows, and internal events
- Coordinate event materials, signage, supplies, equipment, and shipments
- Support attendee registration and preparation of conference materials
- Communicate with venues, hotels, caterers, exhibitors, and other event vendors
Administrative & Operations Support:
- Maintain accurate electronic and physical records related to vendors, shipments, invoices, purchases, and events
- 2+ years of experience in operations, administrative support, shipping and receiving, event coordination, accounting support, or a related function preferred
- Experience processing or tracking invoices and expenses
- Strong organizational skills with excellent attention to detail
- Ability to manage multiple deadlines and competing priorities
- Strong written and verbal communication skills
- Comfortable communicating with vendors and internal stakeholders
- Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and Teams
- Experience with ERP, accounting, purchasing, expense management, or event management systems is a plus
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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