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Rental Coordinator
Keystone Clearwater Solutions
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Added 3 hours ago
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Keystone Clearwater Solutions

Rental Coordinator

Philadelphia, PA, United States

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Job details

Posting language: English

Original job description

The Rental Coordinator is responsible for supporting the planning, execution, and coordination of rental equipment and operational logistics to ensure projects are delivered on time, within scope, and within budget.

This role plays a critical part in maintaining yard efficiency, managing inventory, coordinating equipment logistics, and supporting procurement and field operations. The Rental Coordinator will work cross-functionally with operations, vendors, and logistics teams to ensure seamless execution of projects and day-to-day operations.

This role will be based out of our Trevose, PA Branch location.

Responsibilities

Procurement

Coordinate acquisition of supplies, materials, and rental equipment from vendors
Manage rental equipment lifecycle including calling equipment on/off rent
Create and manage purchase orders ensuring pricing accuracy and completeness
Maintain vendor relationships and identify new vendors to support operational needs
Review daily documentation for accuracy and completeness

Yard Operations

Monitor inventory levels and order equipment and parts as needed
Coordinate scheduling and use of trucks, trailers, and equipment with operations teams
Maintain accurate tracking of rental and owned assets for billing and operational use
Organize yard resources using tracking systems and inventory tools
Oversee maintenance coordination and yard upkeep including equipment storage and organization
Ensure timely delivery of equipment, tools, and materials to job sites
Assist with resolving operational and personnel issues within the yard

Equipment & Maintenance

Ensure all equipment is inspected and properly maintained
Tag damaged or non-operational equipment and coordinate repairs
Maintain service records and equipment history
Support preventative maintenance programs across all equipment
Perform inventory reporting and usage analysis
Coordinate warranty work and maintenance scheduling for company assets
Support asset tracking systems such as GPS or digital tracking tools

Logistics

Coordinate scheduling, dispatch, and transportation logistics for company operations
Manage relationships with third-party transportation providers
Monitor driver activity to ensure compliance with DOT, OSHA, EPA, and company standards
Support scheduling of drivers including hours, overtime, and deployment needs

Requirements

High School Diploma or equivalent
Strong organizational and time management skills with ability to handle multiple projects
Strong communication skills (verbal and written)
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Strong attention to detail and accuracy
Ability to work in a fast-paced operational environment
Valid driver’s license
Ability to operate forklift or heavy equipment (or willingness to learn)
Ability to work standard yard hours (7:00 AM – 5:00 PM, Monday–Friday) with occasional weekend support
Ability to travel occasionally as needed
Experience in rental coordination, logistics, yard operations, or oil & gas industry
Experience with CRM or operational tracking systems
Experience managing vendors and procurement processes

Benefits

Paid Holidays
Medical / Dental / Vision coverage
Health savings account (HSA)
Company Paid Life Insurance and Accidental & Dismemberment Insurance
Voluntary Life Insurance
401k with a company match
Paid Time Off
Employee Assistance Program
Professional Development Programs
Employee Referral Programs
Voluntary Benefits Offered

#INDHP

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