Jokake’s Need:
Jokake Construction Services is looking for an Accounting Administrator who is an enthusiastic partner who ignites positive solutions through passion for their work and assisting in the financial management of the company. This position is perfect for someone with the related experience who is detailed oriented, organized and a positive team player.
Jokake’s goal is to be the complete real estate solution for our customers. The Accounting Administrator assists in achieving this goal by executing accounting services and providing support and customer service to the Accounting Department and Operations.
These skills along with a diverse knowledge of the industry and a client-focused approach, ensures the Accounting Administrator will successfully meet the needs of our clients, partners and Jokake.
Accounting Administrator’s Skillset & Experience:
- Minimum of two years of experience in a Construction related position.
- Minimum of two years of experience in an Accounting related position.
- Accounting degree preferred but not required in lieu of a 4-year degree.
- Experience with construction related accounting is preferred but not required.
- Knowledge and experience with Accounts Payable and Accounts Receivable functions.
- Experience working with confidential data and information is required.
- Willing and able to identify areas of improvement and proactively develop solutions.
- Motivated, proactive, and comfortable asking for assistance before troubleshooting.
- Able to complete processes timely and follow standardized workflows.
Primary Job Responsibilities
Accounting Services – Subcontractor
- Processes subcontractor and supplier invoices in Sage Paperless in a timely manner.
- Provides clarity to Operations when asked about Sage Paperless processes and processing.
- Accurately codes invoices and payments in Sage Paperless, then routes them for approval.
- Updates and enforces subcontractor compliance documents monthly or as requested by the Senior Accountant.
- Identifies and reports invoices by their due date to ensure payments are paid on time.
- Identifies and reports payments received to the Senior Accountant.
- Adheres to the check release process before releasing payments, ensures that the proper waiver(s) are received, and returns the signed cover letter to the Senior Accountant.
- Communicates effectively with subcontractors and Jokake's Project Managers and Project Coordinators regarding the payment process.
- Coordinates with Senior Accountant regarding the accounting cycle to ensure invoices and payments are recorded in the proper accounting period and other month close processes.
Accounting Services - Administrative
- Processes payments for credit cards, overhead, vendor, and material supplier related invoices in Sage Paperless as well as tracks down missing credit card receipts.
- Sets up billing schedule when requested from the Operations team.
- Archives and files documents in the appropriate file folders.
- Collects, indexes and updates subcontractor certificates of insurance into Sage 300 CRE.
- Runs credit checks on subcontractors as needed.
- Verifies contractor's ROC licensing.
- Reviews contractor's EMOD rating.
- Able to sit or stand at a desk for prolonged periods while working on a computer.
- Has the endurance to travel through jobsites, in various conditions for extended periods of time as necessary.
- Able to travel to different job sites at various stages of completion and during various climates as necessary.
- This position may include intermittent travel throughout the Phoenix metro area.
- Able to physically move up to 30lbs.
Accounting Administrator’s Technical Competencies:
- Intermediate to advanced knowledge of Microsoft Office: Outlook (working between multiple inboxes), Word, Excel (Vlookups, pivot tables, delimiters, integrated sumif formulas), and PowerPoint.
- Intermediate to advanced knowledge of processing data (such as importing, exporting, and running reports) of different file types (such as CSV) on a computer.
- Intermediate to advanced knowledge of working with Adobe PDF (editing, combining, and splitting documents).
- Familiarity with accounting-related software. Experience with Sage and Timberline is a plus.
- The ability to manage time efficiently on internal and external projects of various size.
- Experience working within the scope of processes and procedures.
Accounting Administrator’s Soft Skills & Character Traits:
- Collaborative with the ability to work in a cross-functional, team-based environment and develop and maintain relationships with management and peers, and clients.
- Ability to learn quickly, proactively and from management.
- Flexible with the ability to pivot in response to changes in the needs of the company or accounting department.
- The ability to communicate professionally and effectively through all mediums, to staff, management, business partners, clients and visitors.
- Ethical, trustworthy, able to maintain confidentiality at all times, and embodies Jokake's core values.
- Ability to meet strict deadlines with a high attention to detail and low tolerance for errors.
- Ability to multitask in a high volume, fast paced environment.
- Team player that can work independently or in a group.
Jokake Provides:
- A generous salary ranging from $50,000 - $60,000 depending on experience and skillset
- Competitive bonus opportunities
- Healthcare Benefits: Medical, Dental, Vision, Long-Term and Short-Term Disability
- Offer 401k, Life Insurance and more
- Ongoing training and opportunities for experience and financial growth.
- Opportunity to join an employee-owned company
Who is Jokake Construction?
An award-winning company, Jokake Construction Services is a full-service commercial general contractor that delivers an exceptional experience to its clients through pre-construction, ground-up construction and tenant improvements. Jokake is celebrating over 40+ years in business and its 18th year as an employee-owned business.
Visit www.Jokake.com for more information.
Jokake Construction Services is committed to equal opportunity in all aspects of employment, including recruiting, hiring, promotions, transfers demotions, layoffs or terminations, compensation, benefits, training, company sponsored education, social and recreational programs or events, and all other terms, conditions and privileges of employment.
Jokake assures equal employment opportunity in all its employment policies and practices. These policies and practices are administered without regard to race, ethnicity, religion, national origin, age, gender, disability, marital status, veteran status or any other factor protected by applicable federal, state or local law, regulation or ordinance.