Graduate Certification and Degree Audit Specialist

Department:

Registrar's Office

Work Hours:

8:00 a.m. - 4:30 p.m., Monday - Friday

Anticipated Start Date:

January 4, 2027

Job Summary:

This position ensures the accuracy and legitimacy of degree completion for graduate and doctoral students enrolled at Jax State. This position requires meticulous detail, excellent organizational skills, and a thorough understanding of academic policies and procedures. The Certification Officer plays a pivotal role in upholding the academic standards and reputation of the Graduate School, serving as a trusted resource and advocate for students as they navigate the complexities of degree certification and graduation. This position combines expertise in policy compliance, records management, student advising, and process improvement. This individual will report to the Associate Director of Retention and Student Success and work closely with the Registrar’s Office to review, process, and certify degree completion.

Duties and Responsibilities:

• Cross-reference academic records for graduate and doctoral students with program requirements within the relevant catalog to ensure accuracy. Update (scribe/code) all new or revised requirements in Degreeworks.
• Review and verify student records to ensure all graduation requirements have been met. Input course substitutions, as needed.
• Confirm the completion of coursework, thesis/dissertation, exams, and any other necessary components for degree fulfillment.
• Liaise with academic advisors, faculty members, and relevant departments to resolve any discrepancies or outstanding requirements.
• Maintain accurate student records and ensure compliance with FERPA and other applicable regulations.
• Collaborate with academic advisors, program coordinators, and departmental administrators to facilitate smooth graduation procedures.
• Identify opportunities to streamline and improve the graduate certification processes. Develop and maintain procedures and documentation related to degree certification and degree audit functions.
• Implement enhancements to ensure efficiency, accuracy, and compliance with institutional standards and policies.
• Collaborate/train with the undergraduate Degreeworks’ scribe to stay up-to-date with changes and other enhancements within the technology used in the office.
• Assist with Commencement, Graduate Fairs, Preview Days, and related activities.
• Performs other duties as assigned

Required Minimum Qualifications:

• Bachelor’s degree
• Two (2) years’ experience in higher education or related field
• Knowledge of coding/scribing

Preferred Qualifications:

• Experience with Student Information systems, such as Ellucian Banner.
• Advanced coding/scribing skills (SQL, Post gre SQL, Python, etc)

Required Documents:

• Cover Letter
• Resume
• Unofficial Transcripts (official required upon hire)

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.