Business Operations Coordinator

The Business Operations Coordinator provides budget, operational, and communications support to the Gordon E. Inman College of Nursing (ICON), working closely with the Assistant Dean of Finance and Administration. Primary responsibilities include processing purchases and reimbursements, reconciling accounts, monitoring scholarship and student staff budgets, and assisting with annual budget planning. The role also serves as the college's front-facing presence for external visitors, prepares meeting spaces, and coordinates facilities, classroom, and building access needs. Additionally, the position supports ICON's marketing efforts by maintaining the college website and digital signage and serving as liaison to University Marketing and Communications.

Primary position responsibilities:

• Complete all approved purchase transactions for UG, MEPN, DNP, and college-level needs, excluding CNI and events. Complete all approved employee reimbursement transactions, ensuring accuracy and compliance with university policy.
• Track budget balances and reconcile all accounts monthly, reporting results to the Assistant Dean of Finance and Administration. Prepare monthly P-card reports.
• Monitor scholarship fund balances monthly and develop a plan for available funding in collaboration with the Assistant Dean of Finance and Administration. Assist with preparation of the annual budget proposal.
• Serve as the college's front-facing presence for external visitors. Welcome guests, provide directions, and notify hosts of their arrival. Prepare meeting rooms for external visitors, including room setup, technology checks, and ensuring materials and refreshments are available as needed.
• Serve as the primary point of contact for faculty and staff regarding facilities and maintenance concerns. Conduct routine inspections of classrooms, offices, and common areas to identify maintenance, safety, or facility concerns, and submit and monitor service requests with Facilities Management Services (FMS) and the Provost's Office as needed. Perform semesterly classroom audits to verify inventory of desks, chairs, and furnishings; test classroom technology and report equipment issues, shortages, or replacement needs to the appropriate university offices. Maintain and update the building key inventory and key log, ensuring records reflect office relocations, new hires, and departing faculty and staff; coordinate key issuance, collection, and access updates.
• Serve as the primary liaison between University Marketing and Communications (UMAC) and ICON for marketing and communication projects, and attend monthly marketing meetings. Coordinate with ICON faculty, staff, and the Assistant Director of Admissions to promote social media content, announcements, events, and other initiatives. Maintain and update the ICON website to ensure content is accurate, current, and aligned with college priorities. Update and manage content on the Yodeck digital signage screen in the FCOM Nursing wing.

The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.