ABOUT JEREMIAH PROGRAM
Jeremiah Program (JP) is a national organization whose mission is to disrupt the cycle of poverty for single mothers and their children, two generations at a time. By investing simultaneously in a mother’s vision for her personal and professional goals and the education of her children, she simultaneously reauthors her family’s outcome as well as her community’s - proof points matter. In 2026, JP actively served over 3,000 moms and children across nine cities in Austin, TX; Baltimore, MD; Boston, MA; Brooklyn, NY; Fargo, ND-Moorhead, MN; Las Vegas, NV; Minneapolis, MN; Rochester, MN; and St. Paul, MN. Learn more about JP at jeremiahprogram.org.
POSITION SUMMARY
Help keep our Austin campus organized, connected, and visible in the community. As the Administrative Assistant, you will support the Executive Director, coordinate office activities and events, and bring JP’s impact to life through social media. Your work will help our team stay focused and share the achievements of families, the contributions of supporters, and the partnerships that make our mission possible.
This part-time role (20 hours) combines administrative and campus support (approximately 70%) with social media and digital engagement (approximately 30%). You will thrive here if you enjoy organizing details, writing engaging content, and balancing creative work with dependable follow-through.
PRIMARY RESPONSIBILITIES
Administrative and Executive Support (70%)
Administrative Support & Office Coordination
- Manage the Executive Director’s calendar, scheduling meetings, appointments, campus visits, and other engagements.
- Prepare agendas, presentations, briefing documents, and other meeting materials; coordinate logistics, document discussions, and follow up on action items.
- Draft, edit, and distribute communications to staff, board members, committees, donors, community partners, and other constituents.
- Partner with Development staff on communications, scheduling, and follow-up for the Executive Director’s donor portfolio.
- Respond to and appropriately route calls, emails, and community inquiries; maintain accurate constituent information in Raiser’s Edge and other organizational databases.
- Support administrative processes that keep the campus organized, professional, and welcoming; coordinate and supervise volunteers and interns as assigned.
Team Collaboration & Special Projects
- Collaborate with Development, Family Services, Child Development Center, and Operations teams to support campus priorities; contribute ideas in staff meetings to improve communication, coordination, and service delivery.
- Provide occasional support for special projects and assignments directed by the Executive Director, coordinating with the Operations Manager when needs fall outside their scope or available capacity.
- Conduct research, synthesize information, and prepare materials or reports to support campus initiatives, presentations, and decision-making.
- Support planning, logistics, and communications for fundraising events, community conversations, and campus activities, including invitations, registration, surveys, and participant follow-up using tools such as Eventbrite and SurveyMonkey.
- Help document and share event outcomes, photographs, and highlights for internal communications and social media.
Social Media and Digital Engagement (30%)
- Manage Jeremiah Program Austin’s Instagram and Facebook accounts and support content and engagement for the Executive Director’s LinkedIn account.
- Maintain a content calendar aligned with campus activities, organizational priorities, fundraising, and community engagement; create, edit, schedule, and publish posts, photos, graphics, short videos, stories, and event highlights.
- Capture and organize photos, videos, and other content from approved campus events, fundraising activities, and community gatherings.
- Partner with the Executive Director and Development staff to highlight JP’s impact, participant achievements, partnerships, donor support, and community initiatives.
- Draft LinkedIn posts highlighting the Executive Director’s leadership activities and perspectives, identify opportunities to engage with community leaders, partners, and stakeholders, and obtain Executive Director approval before publishing posts or other designated external communications.
- Monitor comments, messages, and mentions; respond to routine inquiries, elevate sensitive matters, and engage with partners and supporters to strengthen online visibility and relationships.
- Track reach, engagement, follower growth, and content performance, providing periodic updates to the Executive Director.
- Follow JP’s brand standards, communications policies, confidentiality requirements, and participant consent protocols; coordinate with national communications staff as needed to maintain consistent messaging.
Other Duties as Assigned: This job description provides a comprehensive overview of the role's responsibilities, but it's important to note that duties, responsibilities, and activities may evolve with or without prior notice.
Requirements
- Experience providing administrative or executive support, including calendar management, meeting preparation, event logistics, and coordination of competing priorities.
- Strong organizational and logistical skills, with the ability to anticipate needs, track details and action items, coordinate schedules and materials, and follow through on deadlines.
- A commitment to accuracy and thoroughness when preparing communications, maintaining records, and coordinating meetings, events, and projects.
- Hands-on experience managing organizational or professional social media accounts, particularly Instagram, Facebook, and LinkedIn, including content planning, publishing, audience engagement, and basic performance tracking.
- Strong written and verbal communication skills, with the ability to draft professional correspondence and create engaging social media content for different audiences.
- Experience using Canva, Meta Business Suite, or similar tools to create and schedule content, along with the ability to capture, organize, and edit basic photos and short videos.
- Proficiency with Microsoft Office, Google Workspace, and administrative productivity tools; familiarity with event registration and survey platforms is helpful. Experience with Raiser’s Edge or a similar constituent relationship management system is preferred.
- Strong interpersonal skills and the ability to coordinate effectively with staff, families, board members, volunteers, donors, and community partners from diverse backgrounds.
- Initiative, responsiveness, and flexibility, with the ability to work independently, adapt to changing priorities, and collaborate across teams.
- Sound judgment and discretion when representing the Executive Director and JP, handling confidential information, and sharing content involving families and participants.
- Commitment to JP’s mission and values and to creating an inclusive, welcoming, and supportive environment.
SALARY AND BENEFITS
Compensation for this role is set at an hourly rate starting at $22.00 per hour commensurate with relevant experience and qualifications and in alignment with internal equity. Additionally, Additionally, we offer supplemental benefits and paid time off.