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Jeppesen ForeFlight

Sr Executive Assistant I

Austin, TX, United States

Pay is based upon candidate experience and qualifications, as well market and business considerations: Summary Pay Range: $98,000-$120,000

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Job details

Pay: Pay is based upon candidate experience and qualifications, as well market and business considerations: Summary Pay Range: $98,000-$120,000
Posting language: English
Posted: Oct 28, 2026

Original job description

Jeppesen ForeFlight is seeking a proactive, detail-oriented Executive Assistant to support our Chief Human Resources Officer (CHRO) and Chief Transformation Officer (CTO). The role centers on executive and HR administrative support and Navan travel and expense management. Discretion and flexibility are essential. This role sits in a hybrid setting in Austin, TX.

Key Responsibilities

Book and manage employee, candidate, and guest travel in Navan, including flights, hotels, ground transportation, and rental cars, in line with company policy
Handle itinerary changes and disruptions quickly; keep traveler profiles, approvers, and policy groups current in Navan, aligned with HRIS changes
Help employees submit accurate, on-time expense reports; review receipts, reconcile corporate card transactions, and follow up on missing documentation
Track travel and expense spend, flag policy exceptions, and report trends to People and Finance leaders
Schedule interviews and arrange candidate travel for Talent Acquisition
Coordinate onboarding, offboarding, and relocation logistics
Plan large People events, such as kickoffs, onboarding cohorts, open enrollment sessions, and offsites
Prepare HR documents, trackers, and reports; maintain filing systems and contact databases
Handle sensitive employee and candidate information with strict confidentiality

Basic Qualifications

5+ years as an executive assistant, administrative, HR coordinator, or travel coordinator, ideally supporting HR
Hands-on experience with Navan or a comparable travel and expense system
Excellent written and verbal communication
Strong organization and the ability to manage multiple projects at once
Proficiency in Microsoft 365
Flexible, adaptable team player with a record of keeping confidences

Preferred Qualifications

Navan administrator experience (user provisioning, policy configuration, reporting, HRIS integration)
Experience with an HRIS or applicant tracking system, such as Workday or Greenhouse
Experience with onboarding, relocation, or large event coordination
Familiarity with HR data privacy (GDPR, CCPA)

Why Join Us

At Jeppesen ForeFlight, we know you want a rewarding career. To do that, you need challenging projects, a good work environment, and awesome coworkers. We believe in our employees, and we empower them to make a direct impact on our products and services. We strive to provide our employees with a world-class benefits experience, focused on supporting their physical, financial, and emotional wellbeing. Our benefits package includes but is not limited to the following:

Medical, dental, vision insurance with Employer paid health premiums
Open PTO Policy
401(k) with up to 10% company matching and immediate vesting
12 Weeks Paid Maternity Leave
4 Weeks Paid Paternity Leave
Flight Training Rewards

Pay is based upon candidate experience and qualifications, as well market and business considerations: Summary Pay Range: $98,000-$120,000

Jeppesen ForeFlight - EOE including Disability/Vets | Pay Transparency | E-Verify Participant | Equal Opportunity Employer

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More about this job

Skills

Administrative support
Oracle HRIS
Documentation
Logistics
Confidentiality
Communication skills
Microsoft 365
Adaptability
Reporting
Workday
Greenhouse
Onboarding

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