Summary
To Apply:
Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
JOB SUMMARY
Customer Service Representative
Provides comprehensive customer-facing support across the Code Enforcement Division. Handles inquiries, payments, filings, notices, complaints, scheduling, and public information while ensuring accuracy, confidentiality, professionalism, and adherence to established legal and administrative procedures.
Responsibilities
ESSENTIAL JOB FUNCTIONS
- Complaint Intake: Log and document complaints received via phone, email, and walk-in inquiries; verify jurisdictional authority.
- Inspection Scheduling: Assign and schedule inspections in accordance with workload, geographic areas, and urgency; maintain inspection calendars, track critical deadlines, and follow up to ensure inspections are completed within established timeframes.
- Payment Processing: Receive and process permit and re-inspection fees; issue receipts, accurately record transactions, and perform daily balancing and reconciliation of cash drawers and reports.
- Re-inspection Tracking: Coordinate and schedule follow-up activities based on inspection results and compliance timelines; maintain accurate status updates in case management systems; and finalize case closures once all requirements are satisfied.
- Public Information: Respond to inquiries about permits, fee structures, and application processes; identify questions requiring technical expertise and ensure they are directed to the appropriate staff or department for resolution.
- Reporting: Generate and review inspection reports, including open, past-due, and completed cases; analyze data to ensure timely follow-up and accurate tracking.
- Attention to detail: Applies careful attention to detail in processing permits, fees, and inspections to ensure that all information provided to the public and internal teams is accurate, complete, and compliant.
The individual in this role is expected to contribute to the team's efforts by completing other related tasks, as may be assigned.
Experience Requirements
EDUCATION AND EXPERIENCE – The following are the minimum education and experience required for the position. An equivalent combination of education, training and experience may be considered.
Education
Experience
- 2 years previous relevant work experience is required.
Special Experience
Training Requisites
Certifications
Licensing
- May require a valid State Driver’s License
SUCCESS FRAMEWORK. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.
- Knowledge of nuisance/property maintenance codes and citation workflow.
- Knowledge of inspection scheduling, fees, and court preparation.
- Knowledge of confidential records practices and retention.
- Skill in using permitting/violation databases and MS Office.
- Skill in composing violation letters, notices, and citations.
- Skill in multi-line phone/front-counter service with tact.
- Ability to schedule, track, and update inspections and re-inspections.
- Ability to interpret ordinances and explain requirements to the public.
- Ability to coordinate with prosecutors, inspectors, and courts.
- Ability to reconcile payments and prepare case packets.
- Skill in maintaining accurate, audit-ready case files.
- Ability to prioritize high-volume complaints and deadlines.
- Skill in producing clear summaries and monthly reports.
- Ability to de-escalate difficult interactions professionally.
- Ability to work independently and maintain attention to detail.
EQUIPMENT AND TOOLS commonly associated with the performance of the functions of this job.
Computer; Microsoft 365; permitting and code enfocment software; scanner; copier; printer; phone; GIS software
WORK ENVIRONMENT or atmospheric conditions commonly associated with the performance of the functions of this job.
- Office setting; frequent public contact; sitting/standing; steady, deadline-driven pace.
- Some situations may require early morning or late evening hours.
- PHYSICAL ABILITIES -The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Work requires the ability to sit, stand, walk for extended periods of time.
- Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
- Work requires the ability to grasp, pull, push, and reach.
- Work requires the ability to climb and balance.
- Work requires the ability to talk, hear, listen, and comprehend.
- Work requires the ability to drive and/or operate mechanical equipment.
- Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, three dimensional vision, precise hand/eye coordination, the ability to identify and distinguish colors
- Must be able to lift up to 50 pounds.
- Work requires the ability to stoop, kneel, crouch, and/or crawl.
To Apply:
Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.