InterExchange, a leading nonprofit cultural exchange organization based in New York City's Financial District, is seeking a customer-centric, tech-savvy Controller to run the daily operations of our Finance department. You will lead, develop, and support a small yet highly capable team of accounting professionals. Reporting directly to our CFO, you will work closely together as you turn data into accurate, timely, executive-ready reporting that management and our Board of Directors rely on to make decisions.
We are a self-sustaining, fee-for-service 501(c)(3) with more than $20 million in annual revenue and no development activities or restricted assets to monitor, so your attention stays on strong accounting operations. We are currently moving from QuickBooks to NetSuite, with implementation led by NetSuite's professional services team, and you will be a core member of the project team and take ownership of our NetSuite-based processes once we're live.
Your Duties and Responsibilities:
Lead Daily Accounting Operations
- Oversee the daily activities of the Finance department.
- Lead and support a small accounting team: analyze job functions, evaluate performance, streamline work and help with hiring and training.
- Own financial and operational control of all accounting functions, including general ledger, A/R, A/P, fixed assets, expense reports, payroll recording and cash control.
- Manage A/R aging and collections accurately and on time.
- Oversee bank and credit card reconciliations, cash flow tracking and vendor management.
- Oversee payroll processing, benefits administration and payroll tax compliance, including quarterly and year-end closings, federal and state reporting, and W-2 and other federal form reconciliations.
- Create and champion a customer-service strategy for every client, staff and vendor interaction.
- Serve as a core member of the ERP implementation and migration team, improving accounting workflows and data integrity.
Safeguard Compliance and Controls
- Serve as the main contact for external auditors, prepare audit schedules and resolve findings.
- Lead the preparation of federal and state filings, including IRS Form 990 and New York State CHAR500.
- Establish and maintain controls that protect the integrity of all systems, processes and data.
- Oversee organizational risk management policies and safety compliance across all operations and programs.
- Serve as an authorized account representative for banking, credit cards and vendors.
Turn Numbers into Insight
- Build reliable real-time dashboards, consolidate data for monthly reporting and conduct variance analysis.
- Prepare and share accurate, timely monthly financial management, annual audit and budget reports.
- Develop and maintain cash flow forecasting models to support liquidity planning and financial stability.
- Respond to financial inquiries from the CEO, Board of Directors and Program Management, and deliver on CFO assignments for reporting and budgeting.
- Take part in a wide variety of special projects and reporting.
Your Qualifications and Competencies:
Experience and education
- 7 to 10 years of solid experience in accounting operations, internal controls, compliance and historical financial accuracy.
- 3 to 5 years of hands-on experience managing a small accounting team in a similar, small organization.
- 2 to 5 years of experience administering or supporting financial ERP systems. NetSuite experience is strongly preferred.
- Bachelor's degree in accounting, or equivalent experience. CPA certification is a plus.
Skills and strengths
- Strong working knowledge of accrual-based accounting, including general ledger, A/P, A/R, payroll, income tax and banking.
- Familiarity with New York State nonprofit compliance requirements.
- Cash management experience, including web-based cash collection systems.
- Advanced computer skills, comfort with cloud-based platforms, and the ability to design computer-based solutions and financial processes.
- Strong management, team-building and leadership skills, and a team player who makes the most of others' strengths.
- Sound accounting judgment that weighs unique circumstances and input from colleagues outside Finance.
- A forward-thinking, flexible and proactive approach, with strong communication and negotiation skills.
- Advanced presentation skills: you can explain financial concepts in practical terms and turn datasets into clear, executive-ready visual presentations.
- Advanced technical skills and comfort with cloud-based platforms, with the ability to envision and design technology-driven solutions and financial processes.
Please note that this is an outline of the essential functions and requirements of this position and is not intended to be exhaustive.
Start Date
TBD, applications will be accepted on a rolling basis until the position is filled.
Compensation
This is a full-time, exempt position, with a starting base salary of $155,000 annualized.
Hours & Location
Monday to Friday; 9:30 am - 5:30 pm, with flexible start/end times available, and additional hours if needed.
Hybrid schedule with 3 days per week in our NYC headquarters.
How to Apply
Complete our online application form and upload your resume
Benefits & Perks of Employment at InterExchange
- Affordable, quality medical, dental, and vision insurance
- 401k retirement plan with safe harbor employer contribution
- Generous paid time off and health time off package
- Employer-sponsored life insurance
- Flex-time options
- Professional Development & Educational Assistance Program
- Pre-tax FSA for medical and/or dependent care expenses
- Pre-tax commuter benefits
- Supplemental insurance plans
- Pet Insurance Discount
About Us
InterExchange is a private, nonprofit organization with over 50 years of experience in international cultural exchange. We are dedicated to promoting international understanding through development and implementation of affordable intercultural and life experiential work/training opportunities. By participating in InterExchange programs both in the U.S. and abroad, tens of thousands of young people and their hosts have gained insight into other cultures. InterExchange is designated by the U.S. Department of State to sponsor several J-1 Visa exchange programs including Au Pair USA, Work & Travel USA, Camp USA, and Career Training USA. Program participants are placed in the U.S. and abroad by InterExchange in collaboration with international cooperating agencies and government agencies. Additionally, we offer Work Abroad opportunities for Americans seeking similar experience overseas.
Opportunities for All
InterExchange is fully committed to providing opportunities for people across all dimensions of race, ethnicity, gender identity, gender expression, sexual orientation, socio-economic status, age, sensory, mental, or physical abilities, religious beliefs, marital status, veteran status, political beliefs, and more. We strive to maintain an environment for our staff, leadership, and board that is vibrant, welcoming, innovative, collaborative, and free of barriers and discriminatory practices - strengthening our programs while reinforcing our commitment to fairness and representation in the field of cultural exchange.
Any essential function or requirement of this job will be evaluated as necessary should an applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation(s) for the specific disability will be made for the employee or applicant when possible.
Mutual Understanding & Respect
InterExchange actively promotes an environment of respectful communication and collaboration both internally and externally. We encourage thoughtful exchange of ideas and create space for all voices to be heard and respected.
We are excited to welcome a new team member who actively embraces our mission and values.