Required Skills & Experience
Must Haves:
· 4-5+ years in a working environment · High school diploma (or GED) is required; prefer Bachelor's degree / Associate's degree in Business Administration or equivalent field. · Prefer someone that has mailroom or mail experience (someone that previous worked in the postal service) · Good communication skills, great customer service and excellent organization skills · Strong attention to detail, ability to work independently with minimal direct supervision, and a quick learner · Reliable and dependable for 40 work hours per week · Computer Skills: Introductory to Intermediate knowledge of Microsoft products (i.e. Word, Outlook, Excel) · Preferred working knowledge of Domestic and International shipping of Dangerous & Non-Dangerous Goods including country specific guidelines and Customs paperwork. · Flexibility in dealing with simultaneous projects; demonstrated ability to multi-task a must
Job Description
Day to Day:
· Check Building Mail Room twice a day; Conduct mail runs throughout six service centers, routing documents and packages to the correct department or person at these times: 8:30a; 12:00p; 2:00p; 4:00p; Receive, sort and process mail, packages and supplies efficiently and promptly · Receive packages from shipping firms throughout day and process/prepare outbound mail using Postage Metering System and outbound packages using shipping program. This could include packaging, sealing, and printing labels. · Keep shipping materials and branded stationery stocked in mail room and all service centers. Process requests for supplies received via email from firmwide locations for branded stationery, etc. · Possess a working knowledge of, and remain current on, all postage and shipping rates and processing regulations and requirements · Manage Lockbox mailing for Accounting, including scanning checks to appropriate personnel · Scan mail for various departments and email per protocols including 1099s for year-end Accounting process and Certificates of Insurance for Risk Management · Knowledge of certified mail protocols; May assist with certified mail · Visually inspect all outbound mail to ensure proper postage and envelope/package sealing is in place · Follow mailroom security procedures and all company procedures; Maintain all records and compliance on security and confidentiality of client materials · Maintains a facility that is very clean and organized and meets tour quality standards at all times · Work with Lellyett & Rogers for courier needs for supplies, deliveries, work orders, etc. in a timely manner · Assist Purchasing with orders and tracking of deliveries · Troubleshoot package tracking and shipping issues for internal clients.