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SUMMARY: The Production Coordinator will be responsible for the execution of daily tasks leading to and during events. This position will work closely with the event producer, event design team,and creative to manage all event deliverables including labor at equipment resource. The Production Coordinator will report to the Director of Production.
DUTIES AND RESPONSIBILITIES:
- Collaborate with internal teams to determine equipment & labor needs for events.
- Secure equipment & labor resources, including the booking of onsite technical directors.
- Generate & track P.O process from procurement through to final payment
- Track and maintain event profitability.
- Maintain relationship with vendor partners to ensure highest level of service.
- Build event plans and logistics
- Assist in the creation and development of production schedules
- Create CAD’s and working plans for each event
- Create electronic show packets for distribution to technical staff
- Establish and maintain contact with venue throughout the planning process
- Perform daily checkins with onsite TD via Slack
- Confirm delivery and schedule with vendors via phone or email.
- Vendors & 1099 operators sourcing and management.
- Ongoing evaluation of virtual & F2F event technology and research new solution offerings for our team and customers.
- Assist in development of better processes to serve our customers.
- Performs other related duties as assigned by management.
QUALIFICATIONS:
- 2 yrs minimum of planning and managing live events.
- Basic CAD’s & drafting experience
- Excellent oral and written communication.
- Strong knowledge of audio visual applications and tools.
- Must have excellent skills of Microsoft Office Suite and PowerPoint skills.
- Comfortable of working within PC & Mac environment.
- Strong Audio-Visual knowledge, video switching, recording, etc.
- Ability to manage multiple tasks.