OVERVIEW
Pattison ID is seeking a motivated, detail-oriented Code Administrator to join our Codes & Permitting team. This position plays an important role in supporting daily project operations by researching municipal codes, zoning regulations, sign ordinances, and permitting requirements across North America. The ideal candidate will have strong communication and interpersonal skills, excellent reading comprehension, and the ability to interpret regulatory information and provide clear, accurate guidance to Project Managers and internal teams. This role involves working closely with various departments and municipal officials, maintaining organized records, and ensuring projects meet applicable regulatory requirements. We are looking for someone who is resourceful, adaptable, organized, and comfortable working independently in a fast-paced environment. Previous experience in code research, permitting, or regulatory compliance is preferred.
ESSENTIAL FUNCTIONS/ KEY RESPONSIBILITIES:
Project Manager Support
- Serve on a code check team as an internal resource for Project Managers on permitting requirements and code-related questions, providing timely, accurate, jurisdiction-specific guidance.
- Assist with identifying permit requirements early in the project lifecycle to reduce regulatory uncertainty and avoid impacts to the project schedule.
- Support permit planning during project startup and act as a trusted first call for clarification of regulatory requirements that enables project delivery.
Code Research & Regulatory Guidance
- Research and communicate municipal code requirements, zoning regulations, sign ordinances, building code changes, electrical and structural requirements, and other jurisdiction-specific requirements.
- Analysis of project locations on maps to identify land usage, zoning designations, specialty restrictions and visibility to regulated routes.
- Translate technical regulatory language into clear, practical guidance for Project Managers, Sales staff, and other internal teams.
- Monitor regulatory changes across key jurisdictions and proactively communicate impacts to the Codes & Permitting Manager.
Municipal & AHJ Communication
- On a regular basis, communicate Authorities Having Jurisdiction (AHJs) including Building Departments, Planning Departments, municipal reviewers, Fire Marshals, Electrical Inspectors, and Engineering Departments to clarify regulatory code uncertainty, application submission procedures, permit details and permitting requirements to be in compliance.
- Represent Pattison ID professionally in all municipal and AHJ interactions.
Knowledge Management & Documentation
- Maintain and update all office records, existing files, permitting databases, municipal contact lists, and jurisdiction-specific requirement records.
- Document lessons learned and contribute to the expansion of the codes and permitting knowledge library, including AI-ready regulatory databases.
- Perform other related duties as assigned.
- Be able to communicate effectively verbally and in writing on a regular basis.
EXPERIENCE AND QUALIFICATIONS:
- High school diploma or equivalent required
- Excellent communication skills
- Excellent reading and comprehension skills
- Familiarity with city codes and regulations
- Ability to navigate and utilize zoning and land use maps
- Strong computer and clerical proficiency including answering phones, typing and using software. Proficiency with Microsoft Word and Excel a must
- Strong attention to details
- Adapt and accept changes quickly
- Maintain regular attendance at the office to execute job responsibilities
- Ideal candidate will have direct work experience conducting code research, regulatory compliance with the law, code enforcement or permitting
SKILLS AND COMPETENCIES
- Demonstrated decision-making and judgment skills.
- Ability to work independently while taking directions as needed.
- Office-based work utilizing standard equipment.
- Proficiency in data entry using traditional keyboards or 10-key keypads.
- Ability to sit or stand for extended periods of time.
- Engage in repetitive motions related to computer equipment.
- Regular lifting, carrying, and moving of objects, files, and documents.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is constantly required to sit and use hands to operate the telephone, type and operate computer and mouse.
- The employee is frequently required to talk, hear, and bend and twist.
- The employee may occasionally lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision and distance vision.