The Program Coordinator for the SAFER Program will provide day-to-day coordination of Ibis Healthcare's SAFER/Zero Suicide initiative. Responsibilities include coordinating project activities, timelines, stakeholder communication, training logistics, documentation, and follow-up to support the timely implementation of grant objectives. Serves as a central point of contact for internal teams and external partners, including the Zero Suicide Hillsborough Alliance. Reports to the SAFER Project Director.
FULL-TIME EMPLOYMENT
COMPANY BENEFITS
- A mission-driven workplace that values equity and dignity
- Health, dental, vision, and life insurance options
- 401K retirement option to participate in with employer match
- PTO + paid holidays annually
- Employee Life Insurance paid for by Ibis Healthcare
- Employee Assistance Program
- Option to participate in supplemental group insurance plans at affordable rates.
- Training, supervision, and career growth opportunities
- Supportive team culture and leadership
MINIMUM REQUIREMENTS
Bachelor's degree in public health, healthcare management, health science, behavioral health, or a related field, along with relevant experience in healthcare operations, behavioral health, project coordination, compliance, or quality improvement. A Master of Public Health (MPH) or related graduate degree is preferred. Demonstrated ability to manage multiple projects and deadlines, maintain accurate documentation, communicate effectively with diverse stakeholders, and collaborate across clinical and operational teams.
ESSENTIAL RESPONSIBILITIES
- Maintain the SAFER implementation workplan by tracking project activities, milestones, deadlines, and deliverables.
- Coordinate project meetings, including scheduling, agenda development, preparation of materials, meeting minutes, action-item tracking, and follow-up.
- Serve as the central operational point of contact for participating in Ibis departments and programs.
- Participate in the Zero Suicide Hillsborough Alliance and related committees or activities, as assigned.
- Coordinate training logistics, including scheduling, attendance tracking, materials, and completion records.
- Maintain accurate, organized documentation related to projects, meetings, training, policies, workflows, and grant implementation.
- Coordinate implementation activities across service lines and follow up with responsible staff on assigned action items.
- Track barriers, overdue activities, and cross-departmental dependencies; escalate concerns to the Project Director as needed.
- Support the administration and tracking of Zero Suicide organizational assessments and workforce surveys.
- Support the development and documentation of SAFER-related workflows, policies, procedures, and implementation processes.
- Coordinate the operational information and source documentation required for project evaluation and SAMHSA reporting.
- Assist with grant reports, presentations, project updates, and sustainability documentation.
- Perform other duties as assigned or required.
WORK ENVIRONMENT
A fast-paced, collaborative healthcare environment requires coordination across multiple departments, programs, and community partners. Work is primarily performed in a climate-controlled office setting, with regular meetings and interaction with clinical, operational, administrative, and external stakeholders. Local travel may be required for meetings, training sessions, or community activities.
PHYSICAL DEMANDS
Ability to reach, bend, talk, sit, carry, stand, grasp, perform fine hand coordination, hear, read, and write. Must be able to remain calm under stress and deliver presentations while standing. Specific visual abilities include near and distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.