Due Process Coordinator This position will be for the 2026/2027 School Year
ABOUT HOPE COMMUNITY ACADEMY
HOPE Community Academy is an accredited, public co-educational charter school comprising primary, intermediate, middle school, and high school levels. The entire school community seeks to provide a safe and trusting learning environment where each student is valued and challenged to grow academically, socially, emotionally, and physically.
Mission:
To inspire students to achieve high academic success while embracing Hmong language and culture.
Vision:
To be a public school of excellence, with high quality staff, diverse programs, and successful students.
Culture statement reflects who we are:
HOPE is a safe space where all feel valued, empowered, and inspired. Learning at HOPE promotes cultural appreciation, character, and lifelong growth. Our scholars leave ready to lead with purpose and contribute to their community.
HOPE's Values:
High-Impact; Scholar-Focused; Sense of Belonging; Leadership; and Joyful Excellence:
Our work for the next two years is illustrated in our 2026-2028 Strategic plan focused on four priorities - Radical Growth, Stabilizing Operational Systems, Being Data-Centered, and Building Community Impact. All employees are expected to operate with high impact to continue improving the experiences of HOPE's community.
Position Title:Due Process Coordinator Salary Range:$50,000-$75,000 Reports To:SpEd Director Status:Exempt, Full-Time 40+ hours a week
Contract Type:11 month contract One (1) week off in June One (1) week off in August. Two (2) weeks off in December One (1) week off for Spring Break.
ABOUT THIS ROLE
At HOPE Community Academy, we believe every scholar deserves a rigorous, culturally affirming, and joyful education. For scholars with disabilities, delivering on that promise requires individualized support, meaningful family partnerships, and a coordinated special education process. The Due Process Coordinator helps turn that commitment into consistent practice. Reporting to the Special Education Director, this person coordinates special education timelines, supports the development of Individualized Education Programs (IEPs), organizes evaluations, and helps ensure scholar records are accurate, complete, and maintained in accordance with applicable requirements. This is a collaborative, detail-oriented role that works closely with special education case managers, related service providers, teachers, and families. The Due Process Coordinator prepares for and facilitates evaluation and planning meetings, supports clear communication across teams, and helps staff navigate documentation and deadlines so they can focus on meeting scholars' needs. The ideal candidate brings strong organizational skills, knowledge of special education procedures, and a welcoming, professional approach to working with scholars, families, and colleagues. They understand that thoughtful coordination and accurate documentation are essential to providing responsive, individualized support.
PRIMARY DUTIES
Due Process Coordination & Timeline Management Coordinate timelines, deadlines, and meetings for the Special Education team. Track evaluation, reevaluation, IEP, and related due process deadlines in collaboration with case managers and the Special Education Director. Communicate upcoming requirements, coordinate staff responsibilities, and follow through to support timely completion of required activities and documentation. IEP Development & Documentation Write and revise IEPs in collaboration with special education case managers and other team members. Support clear, accurate documentation of scholar needs, goals, services, and accommodations. Attend IEP meetings to take notes, document team discussions and decisions, and support completion of required paperwork. Evaluation Planning & Coordination Collaborate with the Special Education team to develop evaluation plans and use appropriate assessment tools to support eligibility determinations. Coordinate evaluation activities, gather information from team members, and summarize evaluation findings. Help ensure evaluation documentation is complete and prepared within required timelines. Meeting Preparation & Facilitation Prepare for and lead evaluation, special education planning, and other meetings related to due process requirements. Coordinate scheduling, organize relevant materials, and facilitate productive discussions among staff and families. Document decisions and clarify next steps, responsibilities, and deadlines. Scholar Records & Information Management Maintain accurate, organized, and confidential scholar records related to evaluations, IEPs, attendance, assessments, behavior, academic progress, and other relevant information. Use SpEdForms and other school-designated systems to manage documentation and support efficient recordkeeping. Family Communication & Partnership Communicate regularly and effectively with scholars, families, and school professionals about evaluations, IEPs, scholar progress, and special education processes. Help make meetings welcoming and collaborative, and communicate information clearly and respectfully. Establish cooperative relationships that support meaningful family participation. Team Collaboration & Scholar Support Participate in staff and team meetings to discuss scholar progress, develop individualized action plans, and coordinate supports. Collaborate with teachers, case managers, related service providers, and school leadership to strengthen the learning environment and support progress toward scholars' individualized goals. Positive Learning Environment & School Involvement Contribute to a positive, inclusive environment where scholars are encouraged to participate actively in learning. Assist with supervision of school-day activities and events as assigned. Work collaboratively with colleagues to support scholar engagement and an inclusive school community. Professional Standards & Confidentiality Model professional and ethical practices in interactions with scholars, families, colleagues, administrators, and community members. Protect confidential scholar information and handle records with care. Demonstrate dependable work habits by meeting deadlines, honoring schedules, and coordinating effectively with others. Professional Learning & Technology Maintain knowledge of applicable federal and Minnesota special education statutes, rules, and due process procedures. Attend required workshops, conferences, staff development sessions, and department or committee meetings. Use relevant technology to support documentation, communication, and instruction, including proficiency with SpEdForms. These duties are a representative sample; position assignments may vary.
REQUIREMENTS
- Bachelor's degree with coursework in special education teaching or a related field, or an equivalent combination of education and experience.
- Valid Minnesota teaching license in special education or a related services license.
- Knowledge of federal and Minnesota special education statutes, rules, and due process procedures.
- Ability to develop evaluation plans, use assessment tools, and collaborate with team members to support special education eligibility determinations.
- Strong written communication skills, including the ability to prepare IEPs and summarize educational evaluations.
- Strong organizational skills and the ability to coordinate multiple deadlines, meetings, and documentation requirements.
- Ability to prepare for and facilitate collaborative team meetings.
- Effective interpersonal and communication skills when working with scholars, families, colleagues, and school leadership.
- Proficiency with SpEdForms and relevant technology used for documentation, communication, and instruction.
- Commitment to confidentiality, professional ethics, and a positive, inclusive learning environment.
Preferred Qualifications
- Multiple areas of licensure.
- Knowledge of teacher-led school models.
- Commitment to lifelong learning and ongoing professional growth.
WORK ENVIRONMENT
Duties are normally performed in a school or classroom environment. The school is located in an accessible, multilevel building with an elevator. This position requires extensive interaction with children of varying ages and collaboration with school staff and families. Duties may occasionally take place on field trips or outdoors, including on playgrounds and athletic fields, and may involve exposure to varying weather conditions. The position may also involve exposure to loud environments, including classrooms, cafeterias, and school activities.
HOW TO APPLY
To apply or request more information, email careers@hope-school.org.
EQUAL OPPORTUNITY EMPLOYER
HOPE Community Academy is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, or any other characteristic protected by law. We are committed to creating a diverse and inclusive workplace that reflects the communities we serve.
ADDITIONAL INFORMATION
Nothing in this job description restricts the school's right to assign or reassign duties and responsibilities at any time. This document does not create an employment contract, implied or otherwise, and does not alter the at-will employment relationship between the school and the employee.