OVERVIEW
At Construction Resources and its affiliated companies, we are more than a distributor - we are a trusted partner to designers, builders, remodelers, and homeowners. For over 50 years, we’ve delivered integrated solutions that help turn ideas into reality across residential, multi-family, and commercial projects.
Our success is built on collaboration, craftsmanship, and a commitment to excellence. Whether you contribute on the design floor, in operations, or in the field, you’ll be part of a dedicated team that values people, quality, and continuous growth.
POSITION OVERVIEW
The Administrative Assistant provides administrative, clerical, and project coordination support to ensure the smooth operation of the business. This role works closely with internal teams on project and preconstruction activities, managing documentation, coordinating communication, and maintaining accurate records. The ideal candidate has experience in construction or homebuilding, understands basic project coordination, and can interpret cabinet plans and assist with takeoffs and estimating.
KEY RESPONSIBILITIES
• Answer and route incoming phone calls; manage emails and general correspondence professionally and in a timely manner.
• Prepare, edit, and distribute documents, including reports, presentations, memos, and forms.
• Create, request, maintain, and submit insurance documentation, certified payrolls, compliance records, and general contract documents.
• Track, coordinate, and support the completion and submission of contracts and change orders in partnership with project teams.
• Log, track, and maintain preconstruction submittals from internal team members.
• Follow up on submitted samples, bids, specifications, and related documentation to ensure completeness and timely submission.
• Assist with interpreting and reviewing cabinet plans, project specifications, and related documentation.
• Support project takeoffs and basic estimating activities as needed.
• Maintain organized digital and physical filing systems to support project accuracy and compliance.
• Provide general administrative and project coordination support to ensure efficient day-to-day operations.
EXPERIENCE & QUALIFICATIONS
• High school diploma or equivalent required; associate degree or additional administrative training preferred.
• 2+ years of experience in an administrative, coordinator, or project support role preferred.
• Background in construction, homebuilding, or related trades preferred.
• Experience with project coordination and construction documentation.
• Ability to read and interpret cabinet plans and project drawings.
• Basic knowledge of material takeoffs and estimating.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Familiarity with compliance, insurance, or contract documentation preferred.
SKILLS & COMPETENCIES
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.
• Collaborative mindset with the ability to work effectively across teams.
• Customer-service-oriented approach when interacting with clients, vendors, and visitors.
• Strong problem-solving skills and willingness to learn construction processes and systems.
