Examples of Duties
- Perform general clerical duties to include, but not limited to: filing, faxing, copying, mailing, organizing departmental events
- File & retrieved documents, records, and reports for faculty/staff both paper and digitized in nature
- Communicate orally and written form to inquiries and provide information to multiple stakeholders within and without the department
- Maintain office calendars to coordinate workflow and meetings of both the Department Chair and faculty
- Open, sort, and distribute incoming correspondence, including faxes and emails
- Coordinate and direct office services, such as budgeting, personnel, and housekeeping
- Set up and coordinate meetings and conferences with Department Chair
- Prepare agendas and make arrangements for committees
- Compile, transcribe, and distribute minutes of faculty meetings
- Answer incoming phone calls and direct to appropriate faculty/staff member
- Ensure items place in Department Chair’s in-box are signed and returned appropriately
- Responsible for the tracking of multiple documents
- Notify faculty/staff orders are due and place orders as budget will allow
- Maintain all office equipment (i.e. typewriter, copier, fax, printer, shredder, etc.)
- Handle the intake of departmental documents such as syllabi, midterms, and final grades
- Coordinate and assist the Chair with all special programs within the department
- Handle all day to day communications
- Other duties assigned by Department Chair
Typical Qualifications
- Perform multiple tasks and work effectively under pressure
- Demonstrate excellent organizational skills
- Excel in team oriented environment
- Ability to provide services and accurate information in a courteous and timely manner
- Some experience in school/college setting
- Advanced knowledge of Microsoft suite, QR code, creating multiple file systems, clipart, etc.
- Has strong desire for implementing office system
- can manage fast spaced environments
Supplemental Information
- College degree in psychology, college credits, and/or High school diploma or GED and previous professional experience
- Proficient in Microsoft Office, scanners, and facsimile machines
- Excellent communication and organization skills
- Ability to work well either alone or as part of a team
- High energy and commitment to accomplishment
Benefits
We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave.
To learn more details, visit our website: https://home.hamptonu.edu/hr/benefits/.