Fire Department Clerk

Summary:Hampton County Fire Rescue is seeking a dependable and detail-oriented Fire Clerk to provide administrative support to our department. This position plays an essential role in maintaining records, assisting with payroll and purchasing, and ensuring the smooth day-to-day operation of the fire department’s administrative functions.

Key Responsibilities:

• Maintain and update personnel, training, and incident records
• Assist with data entry, report preparation, and filing
• Process purchase orders, track expenses, and support budget-related tasks
• Assist with payroll preparation and documentation
• Schedule and coordinate department meetings and training sessions
• Answer phones and assist with internal and external inquiries
• Support staff with clerical tasks, correspondence, and logistics
• Maintain confidentiality of sensitive and personnel information

Qualifications

Minimum Qualifications:

• High school diploma or GED (some college coursework preferred)
• 2+ years of clerical, administrative, or office support experience
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Good communication and customer service skills
• Ability to work independently and maintain confidentiality

Required Certifications:

• Completion of NIMS courses: ICS-100, ICS-200, ICS-700, and ICS-800 (must be completed prior to or within 90 days of hire)

Special Requirements

Preferred Qualifications:

• Experience working in a public safety, fire, or EMS agency
• Familiarity with fire department software (Firehouse, ESO, ImageTrend, etc.)
• Basic knowledge of government purchasing and budgeting processes