Administrative Assistant H&G Systems | Dallas, TX Full-Time | Monday–Friday | In-Office About the Position H&G Systems is looking for a friendly, dependable, and organized Administrative Assistant / Receptionist to join our team in Dallas, TX. This is a great opportunity for someone who enjoys working with people, can handle a busy office, and is willing to learn new skills. Depending on experience and strengths, this position may focus primarily on front office responsibilities or include training to become a Service Dispatcher. We're looking for someone with a positive attitude, strong communication skills, and the ability to stay organized when things get busy. What You'll Do
- Answer incoming calls and direct customers to the appropriate person.
- Greet visitors and provide friendly, professional customer service.
- Assist with scheduling service calls and appointments.
- Communicate with customers, technicians, and office staff.
- Enter and update customer information in company systems.
- Assist with paperwork, filing, data entry, and general office duties.
- Help track service requests and follow up with customers as needed.
- Support the service department with scheduling and dispatching tasks.
- Learn the dispatching process and potentially take on additional responsibilities over time.
- Provide administrative support to other departments as needed.
What We're Looking For
- Previous receptionist, administrative assistant, customer service, or dispatching experience preferred.
- Strong phone skills and a friendly, professional attitude.
- Good organizational skills and attention to detail.
- Comfortable working with computers and learning new software.
- Ability to multitask and stay calm in a busy environment.
- Good communication skills and the ability to work with different personalities.
- Dependable, punctual, and willing to learn.
- Experience in HVAC, construction, or a service-related business is a plus, but not required.
- Bilingual in English and Spanish is a plus, but not required.
Why Join H&G Systems? H&G Systems is an established commercial and industrial mechanical contractor serving customers throughout Texas. We're looking for someone who wants to be part of a team, takes pride in doing a good job, and is interested in learning and growing with the company. Whether you already have office experience or are interested in learning more about service dispatching, this could be a great opportunity. Apply Today If you're dependable, organized, enjoy working with people, and are ready to learn, we'd love to hear from you! H&G Systems is an Equal Opportunity Employer.