Position Summary This position will perform the administrative support and accounting services required to contribute to the effective operation and fiscal control of the Grant County Fairgrounds, the Grant County Fair and its many events.
This position provides administrative support to the Director of the Fairgrounds assisting in the coordination of administrative functions between the office staff, customers, and other county departments. The Accounting Technician is expected to work under their own initiative and apply judgment with only general supervision. This position is distinguished from other office staff by additional authority over the fiscal activities within the Grant County Fairgrounds Office. This position serves as the principal administrative support person for the Grant County Fair Advisory Committee (FAC) facilitating requests from Committee members for administrative services and preparing comprehensive Committee meeting packets. The position functions with a substantial degree of independence in such areas as composing draft correspondence and reports, for the Director’s approval, where judgement is exercised as to the content of those materials. Essential Duties and Responsibilities The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC's, or other regulatory bodies.
- Office Administration: The incumbent performs administrative support services such as: Point of Sale (POS) processing system, word processing and editing of correspondence, memos and reports, reception, providing required information to vendors, contractors, and Fair participants such as 4-H, FFA, and livestock association leaders. Provide special assistance to Fair Advisory Committee members in their administrative assignments: scheduling appointments, registering participants in events and conferences, sorting and distributing incoming and outbound mail, recording Fair exhibits and exhibitors preparing contracts for vendors, entertainers, sponsors and service contractors for both Fair and other scheduled events. This position requires extensive customer service and support. This position will assist in handling customers’ needs for the many varied types of events. Incumbent will provide guidance on proper work policies and procedures.
- Accounts Payable and Receivable Management: This positions accounting functions include but are not limited to maintaining comprehensive accounting records for billing purposes, capital expenditures, routine expenditures, developing revenue, grant and cash management, budget projection; preparation of detailed vouchers for accounts payable and receivable and for review by The County Commissioners of specific accounts and expenditure authorizations. Record transactions in software programs and tracking expenses to specific accounts and budgeted items, make deposits to multiple accounts, transfer of funds, manages PCI compliance, merchant fees and initiates collections efforts as required. This position will also be responsible for the invoicing and tax management of sales tax, B&O taxes, hotel/motel tax and all other applicable taxing as well as preparing detailed records and reports of cash required for operation and funds to be transferred to the County Treasurer. In addition, reconcile petty cash boxes for the Fairgrounds, conduct monthly reviews to balance expenditures and revenue accounts with the county GL and Treasury reports as well as the responsibility for receiving, downloading and completing deposit transmittals for all EFT payments.
Education, Experience, and Licensing To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required
- High School Diploma/GED.
- Minimum one year of Office Administration and Customer Service experience.
- Minimum two years of experience in Accounts Payable and Receivable or related experience;.
- Strong written and spoken communication skills.
- Strong attention to detail and accuracy.
- Strong personal computer operation skills to include Microsoft Office and Quickbooks.
- Valid Driver’s License: with proof of automobile insurance and
- Background Check: Must have an acceptable background record.
Preferred
- Associate’s Degree in Accounting, Finance, Business or related field.
- Prior Budgeting Experience.
Physical Abilities and Working Conditions The majority of work is performed in an office environment. During peak times, incumbents may be confronted with conflicting work priorities. Work includes evening and weekend hours.
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, reach with hands and arms, stoop, kneel, go up and down a ladder and/or step stool to retrieve/file away files, and lift up and/or move up to 50 lbs. of unequal weight. The position requires the employee to stand and/or sit for 8+ hours per day, 5 days per week. Regular computer keyboard work is required. Specific vision abilities required by this job include close and distant vision, peripheral vision, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits
- Annual Leave
- Sick Leave
- 12 Paid Holidays
- Grant County Health Insurance
- Washington Dental Service Dental Insurance Coverage
- Flexible Spending Account
- Life and AD&D Insurance
- PERS or LEOFF Retirement
- Supplemental Retirement/Deferred Compensation
- Supplemental Life & AD&D, LTD Insurance