Job Title: Bookkeeper Location: Hampton, VA Employment Type: Full-Time (W2)
GovFirst is seeking a detail-oriented and organized Bookkeeper to support financial, payroll, billing, and administrative operations in Hampton, VA.
The successful candidate is responsible for:
- Maintaining accurate financial records, supporting payroll and invoicing processes, coordinating personnel documentation, and assisting with project compliance and reporting.
- Facilitate new hire documentation and onboarding in coordination with the corporate office.
- Enter and maintain employee records, salary information, access badge information, personnel photos, and related data in the project database.
- Collect, review, and enter employee timesheets from multiple project locations and subcontractors.
- Verify timesheets against supervisor reports and resolve payroll discrepancies.
- Maintain labor charge codes within the corporate payroll system.
- Assist employees with benefits-related questions and personnel documentation.
- Maintain personnel, client, and subcontractor contact lists.
- Assemble labor, subcontractor, equipment, and project cost information for client billing.
- Perform detailed cost calculations and maintain accurate financial records within the project database.
- Prepare, review, and assist in finalizing monthly client invoices.
- Coordinate updates to labor charge codes and direct project expenses with clients, subcontractors, and the corporate office.
- Maintain billing, payroll, and holiday calendars.
- Submit and reconcile expense reports.
- Develop and generate reports using the project database to support contract compliance, project management, and financial reporting.
- Compile project safety metrics and assist with compliance reporting.
- Assist with compliance with federal, state, and local regulations.
- File required reports and recommend corrective actions when necessary.
- Prepare regularly scheduled management reports and supporting documentation.
- Answer and direct incoming phone calls.
- Organize meetings, appointments, and project schedules.
- Produce and distribute correspondence, reports, forms, letters, and project documentation.
- Develop and maintain organized filing systems.
- Order office supplies, equipment, and services as authorized.
- Provide general administrative support to project staff, clients, subcontractors, and the public.
- Respond to inquiries and provide requested information professionally.
- Manage multiple projects and deadlines simultaneously.
- Perform additional duties as assigned by supervisors or the USF Senior Project Manager.
Requirements
Required Qualifications:
- Minimum of two (2) years of administrative support experience in a professional office environment.
- Previous bookkeeping experience with working knowledge of payroll, budgeting, accounting principles, and financial reporting.
- Familiarity with financial and project databases such as Claris FileMaker, Microsoft Access, or similar systems.
- Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel, including complex formulas and functions.
- Strong ten-key data entry and keyboarding skills.
- Knowledge of Virginia employee benefits programs and state personnel policies preferred.
- Strong written and verbal communication skills.
- Excellent organizational, analytical, and time management skills.
- Ability to manage multiple priorities while maintaining a high level of accuracy.
- Strong customer service skills and ability to work effectively with employees, subcontractors, clients, and management.
Required Education & Credentials:
- High School Diploma or GED required.
- Bachelor's degree in Business, Accounting, Finance, Data Science, or a related field preferred.
Required Work Authorization:
Required Licenses, Certifications & Screening:
- Valid Virginia Driver's License in good standing required.
- Must be at least 18 years of age.
- Fingerprint-based Criminal History Records Check (CHRC) required.
- Pre-employment drug screening required.