Description The Administrative Assistant provides valuable administrative and clerical support to help ensure the smooth operation of the Community Engagement & Public Information Office. This role plays an important part in supporting organizational efficiency by managing schedules, communications, and document processing, while consistently offering excellent service to both internal and external stakeholders.
Under general supervision performs a wide variety of advanced administrative, technical and fiscal support services for the Community Engagement and Public Information Department. Responsibilities include office management, processing and tracking invoices and payments, general clerical tasks and assisting with marketing and publicity projects and tasks. Employee must exercise independent judgment, initiative, and attention to detail in completing job duties. Employee must also exercise tact and courtesy in frequent contact with program participants, the general public, partners, vendors and other departments.
Reports to the Community Engagement and Public Information Director.Job Highlights
- Answers telephone and greet visitors.
- Prepares correspondence, generates and prepares reports, collects and distributes mail, manages and maintains a variety of records; hardcopy and electronic files.
- Assists the Community Engagement and Public Information Director and Public Communications/Media Specialist with the production of print and electronic media including “The Beehive”.
- Maintains The Beeline community calendar.
- Supports the Community Engagement Supervisor with administrative and programmatic tasks such as scheduling community building use and Full-Service School billing and related administrative tasks.
- Performs various accounting and purchasing functions for the department to include bill paying and administering P-Card program.
- Assists with the Cable Communications Partnership Program by handling customer inquiries and complaints.
- Utilizes software programs to make facility maintenance requests and submit information technology service requests.
- Assists in design and management of various databases for informational services to the government, school system, and community.
- Manages background search requirements for school volunteer recruitment program.
- Assists with Freedom of Information Act (FOIA) requests.
- Serves as a proofreader for County publications.
- Coordinates and collaborates on a variety of special projects as assigned.
- Serves as a trained member of the emergency public information center in the event of a disaster or emergency.
- Performs other duties as assigned.
For a complete job description: Administrative Assistant Special Requirements
- Licensed Notary Public for the Commonwealth of Virginia or obtain commission within 6 months of employment.
To be considered for this position, your online application must include a cover letter, resume and three (3) professional references. Professional references are individuals who can attest to your job related knowledge, skills and abilities while working or in a volunteer capacity and are not family or personally related. Professional references should include job title, company name and address, phone numbers and email address if available.
Gloucester County is an Equal Opportunity Employer & Drug Free Workplace
OUR Community: Gloucester County
Benefits
Gloucester County Government offers an excellent benefit package that includes health care coverage, leave program and retirement benefits for all regular full-time employees. Gloucester County participates in the Virginia Retirement System (VRS) which requires a 5% mandatory contribution by employees.
Visit our Benefits web page for additional information: