• Administrative Assistant Location: Lexington, TX Employment Type: Full-Time, In-person Timing: Immediate
Position Overview Gemma Power Systems is currently seeking a full-time Administrative Assistant to join our project site team out in the Lexington, TX area. The successful candidate will perform diverse duties, under minimal supervision, and provide comprehensive administrative support to our professional services team.
Responsibilities
- Work independently with high level self-direction as well as cooperating in a team setting.
- Greet guests upon arrival and maintain visitor logs.
- Maintain the employee call off log.
- Update site phone list.
- Monitor voicemails and inform appropriate staff/department of messages.
- Work with project and professional staff to ensure on-time production of deliverables.
- Adhere to document standards in the production of documents (electronic and hard copies).
- Compose reports and maintain correspondence.
- Inventory office supplies as needed.
- Assist in setting up / cleaning up company luncheons.
- Assist with coordinating off-site functions.
- Handle incoming & outgoing mail and packages.
- Work with project and professional staff to ensure on-time production of error-free reports, logs, spreadsheets, letters, and any other correspondence.
- Maintain confidentiality regarding company information, future company direction, private/personal information in accordance with state law and mandates.
- Assist Project Accountants with processing purchase orders (PO’s) from start to finish.
- Update and maintain accurate PO and rental log entries.
The above job responsibilities are intended to describe the general nature and level of work performed by individuals assigned to this position. The above list is not intended to be an exhaustive list of responsibilities, duties and skills required.
Qualifications
- 3+ years’ experience in a professional administrative support position.
- Able to manage day-to-day administrative tasks for project management.
- Comfortable working on a construction site.
- Working knowledge of printers, copiers, and scanners.
- Proficient utilizing Microsoft Office programs (Outlook, Excel, Teams, and Word).
- Familiarity with Adobe Acrobat Professional is a plus.
- Outstanding written and verbal communication skills.
- Able to prioritize & achieve objectives within established time frames.
- Persistent, resourceful, motivated, and the ability to work proactively.
- Excellent interpersonal skills with the ability to effectively interact with vendors and all levels of staff.
Benefits
- Advancement & Growth Opportunities
- Paid Time Off (PTO)
- Comprehensive Nationwide Health and Welfare Benefits
- Company-Sponsored Events
- Financial Planning & Savings Resources
- 401(k) Retirement Savings Plan
- Paid Holidays
- Work-Life Balance
About Gemma Power Systems, LLC:
Gemma Power Systems, a wholly owned subsidiary of Argan Inc. (NYSE: AGX), is a leading Engineering, Procurement and Construction (EPC) company providing innovative solutions for the power and renewable industries. Our wide-ranging and comprehensive experience comprises more than 22 GW installed capacity including state-of-the-art combined cycle and simple cycle gas turbine plants, biomass projects, solar facilities, wind farms, biofuel plants, and environmental facilities spanning the continental United States. Additional information about Gemma Power Systems can be found at www.gemmapower.com. Gemma Power Systems is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected classification as established under federal, state, or local law.