Reports To: Superintendent of Schools
JOB SUMMARY
This position is responsible for providing direction and coordination of all athletic events for the Gardner School Department. It is a full-time, year round schedule with flexible hours and days depending on the athletic season.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.
- Coordinates and supervises all activities (boys and girls) relative to the athletic program for the high school and middle school.
- Works with principals to make recommendations concerning athletic needs and policy to the school administration.
- Represents Gardner Public Schools at all athletic conferences.
- In conjunction with the principals, prepares a budget each year to cover the required expenditures necessary to conduct the total interscholastic and extra-curricular athletic program. Submits written reports to the Superintendent and/or Business Administrator.
- Submits a plan for replacement for all athletic equipment and prepares requisitions for all athletic equipment and supplies. Supervises the selection and purchase of materials and equipment to make possible maximum economy and uniformity in purchasing.
- Maintains an inventory of all athletic equipment and supplies. Provides for the maintenance, storage and replacement of athletic equipment.
- In cooperation with principals, supervises and evaluates all high school and middle school athletic personnel, coaches, volunteer coaches, trainers, etc.
- Arranges schedules and transportation for all athletic coaches.
- Checks daily student attendance for practice and game eligibility.
- Submits request to the payroll department to pay athletic coaches.
- Assists coaches in organizing all pre-season meetings for players and parents/guardians.
- Serves as contact person for all cooperative athletic programs.
- Coordinates with the maintenance department to provide care and conditioning for all athletic fields and courts.
- Responsible for maintaining online athletic schedule.
- In conjunction with principals, approves schedules for use of gymnasiums and all athletic facilities.
- Sets goals in the development of the varsity, junior varsity, freshmen and middle school programs for boys and girls.
- Attends meets, games and contests or arranges for a representative to act in their place.
- Approves all recommendations for athletic awards.
- Prepares job descriptions for vacant positions and notifies the Superintendent’s office for posting.
- Maintains a thorough knowledge of the M.I.A.A. rules and regulations.
- Holds regular meetings with coaches to keep them up to date on athletic related matters.
- Organizes the collection of money at home athletic contests. Submits money to the Business Office no later than the next business day following the athletic contest.
- Supervises and enforces the User Fee Policy.
- Arranges for doctor and ambulance service.
- Attends School Committee meetings as directed by the Superintendent.
- Other related duties as assigned.
QUALIFICATIONS
- Education and/or Experience: Bachelor's degree (B.A.) and at least one year related experience or training; or equivalent combination of education and experience. Prior successful experience working in school administration and coaching positions strongly preferred.
- Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit. Demonstrated ability to successfully work with and lead or motivate students, parents and staff.
- Language Skills: Ability to communicate fluently verbally and in writing in English. Ability to effectively present information and respond effectively to questions in one-on-one, small group situations to students, parents and other school staff. Ability to verbally respond to common inquiries from students, parents, coaches and staff. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals and governmental regulations. Ability to write routine reports and correspondence.
- Computer Skills: General knowledge of computer usage and ability to use, e-mail, internet software and word processing software. Ability to proficiently use the following programs strongly preferred: MS Word, Excel, and Outlook.
- Other Skills and Abilities: Demonstrated knowledge of child growth and development at each level of instruction and of the social, emotional, physical and cognitive development of young students. Strong background in the rules and regulations of athletic sports. Possesses knowledge of effective behavior management methods. Ability to delegate responsibilities and meet timelines. This work requires working non-standard hours to attend games and set up and take down.
- Certificates, Licenses, Registrations: Ability to obtain a valid CPR/First Aid card, valid Driver’s License, coaching certification, bloodborne pathogen training and blood spill training.