Location: Golden, CO
Hours: Full-Time Position Mission Under the direction of the Sr. Director of Events, the Sr. Events Specialist will oversee formative and inspiring care of special guests at events and conferences, as well as offer elite event management and planning for that audience. This individual will help fulfill the responsibilities of the core event functions for each event managed, including invitation, registration, program, logistics, hospitality, and follow-up. The Sr. Events Specialist will work directly with the event host or firm to ensure the success of the event. The Sr. Events Specialist will also be responsible for ensuring timely follow-up and stewardship activities after the event. Additionally, this individual will provide support to the MD Events team as needed, and assist with the planning and execution of special events and other initiatives. Position Responsibilities Leadership
- Leading up (supporting Event Director/Team)
- Share new initiatives that can improve our current event management strategies. (Propose two annually to improve events and initiatives) Manage MD Events smartsheet dashboard for all assigned events.
Manage specific MD Events
- With the Sr. Directors lead, the Sr. Event Specialist will be responsible for a set number of events and activities each year.
- The Event Specialist will work with the MD Events team to ensure timely completion of key deliverables
- Receive overall satisfaction rating of 6/7 from benefactors for any event
- Mitigate identified challenges by 90% -- review post-event survey and stakeholders for success post-event.
Follow-up and Stewardship
- Identify key action items with prospect management team
- Provide follow-up for several weeks until complete
- Oversee stewardship, gifts and thank you notes
- Review final billing from speakers, hotel, tax exemption, hotel points, etc. – work with accounting to ensure all vendors are paid on time
- Communicate to leadership efficacy of the event and complete ROI analysis with Event Director
Invitation and Registration
- Ensure creation and delivery of a physical/digital invitation.
- With Director, drive team towards making invitations and assist with phone calls as needed
- Track responses and registration
- Answer questions from team and attendees
- Gather attendee bios and research, as needed
- Work with Creative in event material creation
Event Logistics & Hospitality
- Manage budget for event and report to Event Director
- Regular communication with Benefactors/Host/Event Teams/Vendors/MD team/Speakers, as needed
- Vendor Management:
- Hotels & Other Venues: Rooms, F&B, AV
- Speaker Contracting: As needed, contract with agents or work with FOCUS Events team to book speakers for events
- Manage function space (room design, needs, etc.)
- Provide onsite hospitality to attendees & VIPs (welcome bags, amenities, greet arrivals)
- Coordinate travel to/from event, if applicable
SEEK
- Participate in the strategy and planning for Premier Hospitality at SEEK.
- Oversee specific initiatives for SEEK supporters, including supporting team in the below:
- Communication, Premier Hospitality Registration & Invitation Process
- May entail collaboration with Marketing to create Premier Hospitality marketing plan
- On-site Registration and Check in process
- Housing process
Key Competencies
- Strategic Thinking
- Customer Service / Hospitality
- Excellence in Communications
- Organization
- Resourcefulness/Initiative
- Adaptability
- Responsive
- Team Player
- Thorough and Detail Oriented
- Open to Feedback
- Pragmatism
- Likeability
- Stress Management – Stable & poised under pressure
- Leadership
Cultivate Divine Intimacy:
- Personal prayer and/or daily Mass, when possible
- Avail yourself of other spiritual opportunities
- Be a consistent witness for Jesus Christ, and maintain a courteous, Christ-like attitude in dealing with people outside of FOCUS
- Live out the moral life in Christ
- A practicing Catholic or Christian in good standing with the Catholic Church. There is no other background, qualification, or experience that can substitute for this requirement
Qualifications
- Excellent organization skills
- Articulate and confident
- Undergraduate degree
- Strong Communication Skills
- Proficiency in Microsoft Office
Compensation & Benefits For this role, we anticipate paying $60,000 - $65,000/year. This range is an estimate. The actual amount may be higher or lower than the provided range and will be adjusted based on various factors including qualifications, experience, abilities, geographic location, and duties. Personal Mission Partner Development (MPD) is one way in which we invite others to be on mission with us through the gift of their financial support. In this position, we will invite you to engage in personal MPD efforts and fundraise on behalf of the FOCUS Mission Foundation, although it will not be required. As a FOCUS Mission Foundation staff member, you and your family will have access to several benefits that are designed to help care for the whole person and make your career with us rewarding. You will receive:
- Medical, Vision and Dental insurance
- Ability to contribute to a Health Savings Account
- Employer-provided life insurance
- Long-term disability insurance
- Option to purchase additional life insurance for yourself, your spouse and your child(ren)
- 403(b) retirement plan with a discretionary employer-match for eligible staff
- Option to purchase LifeLock Identity Protection
- Integrity-based Paid Time Off
- Paid parental leave
- We observe many paid holidays recognized by fellow Americans and also some of the feast days of Holy Mother Church. In addition, we recognize the Sacred Christmas Respite by closing the office from December 24-January 1 each year.
Eligibility for benefits depends on the type of position you hold (full-time, part-time or temporary), and your tenure with FOCUS Mission Foundation. Specific benefits may change at our discretion.