Flatrock is seeking an experienced, detail-orientated, and collaborative Controller to over the daily operations of the Finance Department. This individual will provide leadership and direction to Finance staff while ensuring the accuracy, efficiency, and integrity of the organization's financial operations.
The Controller will oversee billing, accounts payable and receivable, payroll accounting, financial reporting, reconciliations, audits, and budgeting. This position will work closely with the Co-CEO's, Program Directors, Community Mental Health Agencies, and the organization's external CPA firm to maintain sound financial practices, strengthen internal controls, and support the organization's continued growth and financial success.
Essential Duties and Responsibilities:
Department Leadership & Staff Supervision
- Lead daily Finance Department operations, establish priorities, delegate assignments, and ensure appropriate coverage for billing, accounts payable, accounts receivable, payroll accounting, and financial reporting.
- Supervise, train, mentor, and coach Finance Department staff. Conduct regular department meetings to review deadlines, resolve accounting issues, and support professional development.
- Establish and monitor departmental performance standards to ensure timely reconciliations, accurate billing, efficient payment processing, and completion of financial reporting deadlines.
- Identify workflow challenges, address operational gaps, and communicate staffing or resource needs to the Co-CEOs and/or Program Directors.
Financial Operations & Reporting
- Oversee daily Finance Department operations, including billing, accounts payable, accounts receivable, payroll accounting, and financial reporting.
- Manage month-end and year-end closing processes, review reconciliations and journal entries, and ensure accurate and timely financial statements.
- Review AR/AP aging reports, investigate discrepancies, and ensure outstanding issues are resolved.
- Assist with budget preparation, monthly budget variance analyses, cash-flow projections, and financial reporting for government agencies.
- Prepare monthly and quarterly billing audit analyses and conduct regular financial audits of each care home.
Billing & Payroll Oversight
- Coordinate with Community Mental Health Agencies regarding rate breakdowns, authorizations, billing concerns, and payment discrepancies.
- Review billing documentation, service authorizations, revenue recording, and collection activity.
- Review payroll for accuracy and completeness before processing, troubleshoot complex ADP issues, and audit Finance Department employee time records.
- Prepare cash-position summaries and initiate authorized payroll and expense wire transfers in accordance with established procedures.
Qualifications:
- Bachelor's degree in accounting, finance, or a related field (Required)
- Licensed Certified Public Accountant (Preferred)
- Understanding of general accounting software such as Quickbooks Online
- Excellent interpersonal skills
- Strong written and verbal communication skills
- Ability to work well under pressure and meet tight deadlines
We are looking for a proactive, dependable, and solutions-oriented Controller who takes ownership of departmental operations, values accountability, and understands the importance of accurate financial management in supporting quality care and organizational success. The successful candidate will bring strong leadership skills, sound financial judgment, and a commitment to continuous improvement while supporting Flatrock's mission and the individuals we serve.
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