The Academic Affairs Events and Scheduling Coordinator schedules, promotes, plans, and executes internal and college-sponsored external programs and activities for Academic Affairs (excluding donor and President related events, and Kenan Endowed Professorship), including the implementation and coordination with staff and faculty events and managing internal communication requests for College facilities.
ESSENTIAL FUNCTIONS:
- Process all academic scheduling for faculty and Academic Affairs staff events and requested meetings through Saints Connect. This includes confirming space availability and event appropriateness based on the requested event, College’s mission as well as coordinating with other departments on campus for space and required approvals.
- Event consultation with faculty and Academic Affairs staff on how to implement successful events on campus. Assist in cost estimates, floor plans, and logistics of the event.
- Coordinate all catering, maintenance, security, and housekeeping needs related to events.
- Coordinate with Marketing any promotional materials, advertising, social media notifications needs related to events.
- Foster collaboration between offices to ensure well organized and executed events by meeting with Special Events to ensure all parties have the needed information.
- Assist in planning and implementation of special events, e.g.,
- Interact regularly with staff, faculty, and Academic Affairs leaders.
- On-site coordination for internal events and Academic Affairs hosted events that may include evenings and weekends.
- Schedule and supervise all student work grants.
- Performs other duties as assigned by Academic Affairs.
MINIMUM QUALIFICATIONS
- High school degree required
- One year related field experience
- Proficiency with computers, including Microsoft Office Suite
CHARACTERISTICS PREFERRED
- Ability to communicate effectively both verbally and in writing
- Ability to work without close supervision and make proper independent decisions
- Detail and multi-task oriented
- Ability to maintain confidentiality and to exhibit good judgment in making decisions concurrent with College policy.
PREFERRED QUALIFICATIONS
- Two years related field experience
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
- Light work: exerting up to 15 pounds of force occasionally, and/or a negligible mount of force constantly to move objects.
- Climbing, balancing, reaching, standing, walking, lifting, repetitive motions, and ability to communicate appropriately with students/colleagues; ability to access multi-storied buildings and multiple-level staircases.
- Must qualify for a Florida driver’s license and the ability to drive a car.
Flagler College is a private liberal arts college located in St. Augustine, Florida. Founded in 1968, our mission is to enrich lives by creating a thoughtful, personalized experience in a supportive educational community.
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