Position Summary
Provide administrative coordination and accurate records support for reinforcing-steel installation operations, including field timekeeping, project schedules, purchasing requisitions, project reporting, safety records and new-hire paperwork. Work closely with field management, project managers, Human Resources and other support departments.
Essential Duties and Responsibilities
- Review field timecards and daily/weekly documentation; identify missing or inconsistent information and coordinate corrections before payroll deadlines.
- Record, maintain and distribute installation project schedules using information supplied by field management.
- Prepare and submit purchasing requisitions for tools, equipment and project materials in accordance with approval procedures.
- Maintain organized, accurate and appropriately secured electronic and physical project and personnel-related records.
- Coordinate recordkeeping with safety personnel and office management.
- Maintain project lists, trackers and operational data; prepare and distribute recurring and ad hoc management reports.
- Serve as administrative liaison among field personnel, operations management and Human Resources.
- Support new-hire application and onboarding document processing within assigned authorization; route employment decisions and compliance matters to HR.
- Assist other departments with related administrative tasks and recommend practical improvements to workflows and recordkeeping.
- Perform other related duties consistent with the position.
Qualifications
Minimum Qualifications
- High school diploma/GED or equivalent combination of education and relevant administrative experience.
- At least two years of experience using Microsoft Office applications, including Excel and Word.
- Ability to read, write and speak English and Spanish.
- Ability to maintain accurate records, meet recurring deadlines and communicate with field and office personnel.
Preferred Qualifications
- Some college coursework.
- Two or more years in construction, manufacturing or field-support operations, particularly scheduling or planning.
- Experience with ERP, HRIS, timekeeping or purchasing systems.
Core Knowledge, Skills and Abilities
- Spreadsheet data entry, basic reporting, document control and file organization.
- Attention to detail and ability to reconcile incomplete or conflicting records.
- Discretion when handling employee, payroll and other confidential information.
- Prioritization of time-sensitive requests and effective communication across office and field teams.
- Ability to follow approval limits, escalate exceptions and learn company systems.
Physical, Mental and Work Environment Requirements
The following describe typical job demands, with or without reasonable accommodation; confirm actual frequency and conditions with the hiring manager.
- Primarily office-based work; prolonged sitting and computer use; frequent keyboarding, reading documents, speaking and listening.
- Occasional standing, walking, reaching and handling files or office supplies; lifting/carrying weight limit to be confirmed.
- Sustained attention to detailed data, organization of competing deadlines, routine numerical verification and timely problem escalation.
- Frequent interaction with field staff and managers; ability to adapt to schedule changes while protecting confidential information.
- On-site attendance and occasional evening/weekend responsiveness as business needs require; any travel or jobsite exposure must be confirmed.
Other Requirements
- Reliable Transportation: Must have reliable transportation to meet the position's attendance and occasional business travel requirements.
- Travel: Occasional business-related travel, less than 25%.
- Cell Phone: Must maintain an active cell phone for business communications. FABco provides a cell phone allowance.
- Schedule Availability: Must be available to work occasional evenings, weekends, and on-call assignments as operational needs require.
- Overtime Compensation: This is a nonexempt position. All hours worked, including compensable on-call time, must be accurately recorded and will be compensated in accordance with applicable federal and state wage and hour laws.