Reports To: Marketing Manager
Status: Full-time, Non-Exempt
Primary Areas of Focus
• Proposal Development
• Brand Awareness
• Collaboration
• Content Strategy & Creation
• Project Management
Core Responsibilities
• Lead development of proposals, statements of qualifications, and presentations in alignment with brand guidelines and organizational processes.
• Proactively conduct market research to stay informed and produce thought leadership content related to industry trends, best practices, and competitor strategies in conjunction with proposal and/or statements of qualifications development.
• Effectively lead collaborative, cross-functional teams in developing communications strategy and creating visually appealing, professional deliverables aligned with client expectations and internal brand guidelines.
• Implement consistent, thorough reviews and quality assurance checks on proposals to ensure accuracy, compliance with requirements, and alignment with company standards and best practices.
• Support client engagement activities related to proposals, including presentations, meetings, and follow-up communications as requested.
• Proactively manage multiple, complex proposal timelines and deadlines, ensuring submissions are accurate, complete, on time and in accordance with client specifications.
• Maintain proposal content libraries and databases to facilitate efficient retrieval and customization of content for proposals.
• Proactively and continuously evaluate and improve proposal development processes, tools, and templates to enhance efficiency, quality, and consistency across proposals.
• Support client acquisition and retention efforts and consistently and accurately update records of firms, contacts, proposals, tasks, and outcomes in Marketing Workflows and/or CRM database.
• Ensure proposals and other content meet all legal and compliance requirements, including adherence to organizational policies and procedures.
• Mentor, train and guide junior team members and support their professional growth and development.
• Perform other duties as assigned.
• This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.
Preferred Skills & Experience
• Bachelor’s degree in marketing, communications, graphic design or equivalent.
• 5-7 years of experience in Marketing, AEC or related B2B industry experience is a plus.
• Exceptional oral and written communication skills.
• High School Diploma or GED required.
• Advanced knowledge of Microsoft Office Suite, Bluebeam, and Adobe.
• Advanced understanding of design, desktop publishing, and presentation software: Adobe Creative Suite and Microsoft Office Suite.
• Exceptional project management skills.
• Works effectively independently with minimal supervision.
• Exceptional attention to detail.
• Highly organized, able to effectively manage multiple, simultaneous tasks, and deadlines.
• Possession of a valid driver's license and automobile insurance for potential travel needs.
Physical Requirements
• Required to stand, walk, and sit.
• The position may require a visit to project sites occasionally.
• The position requires a normal range of hearing.
• The employee must be able to lift 20 lbs. occasionally.
• Requires prolonged sitting with 15% of the time spent bending and reaching.
• Must have manual dexterity sufficient to operate a computer keyboard and calculator.
• Noise levels are consistent with a standard office environment.
Perks & Benefits
• Health, life, 401(k), dental and vision insurance
• Short-term, long-term disability insurance and leave
• Paid holidays
• Paid Time Off
• Bereavement leave
• Discretionary incentives, if applicable