Emprise Corporation is a fast-growing company that has been serving government and commercial clients for over 30 years. Emprise is the industry leader in Predictive Maintenance and Condition Monitoring by offering a wide set of capabilities that allow us to provide premier products and services that help our clients operate more effectively and efficiently. We’re looking for an Administrative Assistant to join our Team in our Chesapeake, VA office. The Administrative Assistant is responsible for providing day-to-day general office support and specialized support for our Engineering Team Leads, engineers, and other staff members in a fast-paced, dynamic environment. The candidate will be cross trained in all key support areas.
Responsibilities:
- Provide Help Call Room administrative support
- Provide support to Training Department with administrative and class coordination functions
- Assist with coordinating vessel visits and shipyard access in the U.S. and overseas as needed
- Track and monitor employee shipyard associated training (Example: VSRA and OSHA)
- Assist Ashore Teams with data entry tasks and creating technical reports utilizing multiple software systems
- Help maintain Chesapeake office inventory databases and MLL (Material Logistics Log)
- Provide research and general support to Team Lead and administrative team members as needed
- Attend meetings as directed
- Prepare business correspondence, and daily/weekly reports
- Assist with shipping and receiving of material, supplies, and equipment
- Document/file management
- Perform other job-related duties as assigned
Required Qualifications:
- High School Diploma or equivalent
- 3-4 years clerical/admin experience
- 3-4 years customer service experience
- Must be eligible to obtain and maintain a Secret security clearance
- Requires discretion, demonstrated judgement, and problem resolution skills
- Proficiency in Microsoft Office applications, Adobe Pro (or equivalent version), and job specific software applications
- Highly organized and detail-oriented
- Excellent time-management skills with ability to accurately prioritize tasks and meet goals/deadlines with minimal supervision
- Background of working in a multidisciplinary team environment
- Ability to function both independently and in a team environment
- Ability to adapt to changes in the work environment and maintain a professional demeanor
- Strong verbal and written communication skills
- Experience working with the maritime industry or Military Sealift Command a plus.
- Ability to lift 40lbs