Job Description
We are seeking a highly organized, proactive, and discreet Executive Personal Assistant to support the CEO across executive, personal, family office, and household operations. This trusted partner will ensure the CEO's business and personal affairs run smoothly by managing priorities, coordinating logistics, and providing hands-on support as needed. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable handling everything from board meeting preparation and international travel planning to household coordination and personal errands. No task is too big or too small.
Responsibilities
- Executive & Board Support
- Manage the CEO's calendar, meetings, communications, and daily priorities.
- Coordinate with executives, board members, investors, clients, and key stakeholders.
- Prepare presentations, reports, board materials, and executive correspondence.
- Track key projects, strategic initiatives, action items, and follow-up activities to ensure successful execution.
- Serve as a trusted liaison and representative of the CEO when appropriate.
- Travel & Family Office Management
- Coordinate complex domestic and international travel, including flights, accommodations, transportation, itineraries, and travel logistics.
- Support family office operations and coordinate with attorneys, accountants, financial advisors, and other service providers.
- Manage confidential personal, financial, and administrative matters with discretion.
- Personal & Household Support
- Oversee household operations, home office needs, vendors, maintenance, and family events.
- Manage personal appointments, reservations, dining arrangements, transportation, gifts, and special events.
- Provide concierge-level support, including errands, shopping, and day-to-day personal assistance.
- Anticipate needs, resolve issues proactively, and ensure the CEO's personal affairs run smoothly.
- Administrative Support
- Manage expenses, invoices, records, and confidential documentation.
- Conduct research, support special projects, and help drive operational efficiency across business and personal initiatives.
- Ensure seamless coordination between the CEO's business responsibilities, family office activities, and personal commitments.
Required Qualifications
- 5+ years supporting a CEO, founder, executive, or high-net-worth individual.
- Experience managing complex schedules, executive travel, and board-level support.
- Strong organizational, communication, and problem-solving skills.
- Ability to maintain absolute confidentiality and exercise sound judgment.
- Proficiency with Microsoft Office 365, Outlook, Teams, Excel, Word, and PowerPoint.
- Valid driver's license and reliable transportation.
- Flexible schedule with availability for occasional evenings, weekends, and travel.