First Batch–Accounting Manager
The First Batch wineries create magic for our guests every day, whether that's bringing a dream wedding to life, creating a delicious new dish to pair with our wine, or helping people discover a new passion on one of our winery tours. We do this with an approachable, warm, inclusive, down-to-earth attitude that reflects our passion for bringing traditional winemaking into urban centers, so people don't have to travel to experience the magic of winemaking.
We are looking for team members who care deeply about creating a friendly, warm experience for our guests and for each other. People who love food, wine and events, and who love to learn, share, and tell others about their stories and adventures.
Position Summary
The Accounting Manager owns First Batch's day-to-day accounting across our three locations and corporate support team. Reporting to the Director of Finance, this person handles the large majority of accounts payable and accounts receivable, maintains the GL and chart of accounts, runs the monthly close and account reconciliations, and assists in administering the company credit card program.
This is a hands-on, individual-contributor role for someone who enjoys owning the books end to end in QuickBooks Online Advanced. You will work closely with our events, wine bar and operations teams, and you will help shape how our accounting processes grow with the company. The role is hybrid, based at our Washington, DC location.
Core Responsibilities
Accounts Payable:
- Manage full-cycle AP for all locations and corporate: vendor setup, invoice entry and coding, approvals, and weekly payment runs
- Collect and maintain vendor W-9s and certificates of insurance
- Reconcile vendor statements and resolve payment questions
- Prepare new vendor credit applications for Director of Finance approval
- Support year-end 1099 preparation
Accounts Receivable and Event Billing:
- Create customer accounts and issue invoices through Tripleseat and Authorize.net
- Track event deposits and payments, follow up on collections, and maintain client account records
- Reconcile online store and point-of-sale sales to payments received
- Process event gratuities and maintain gratuity tracking, and track vendor commissions
General Ledger, Close and Reconciliations:
- Maintain the chart of accounts and company data in QuickBooks Online Advanced, keeping it consistent across locations and classes
- Own the monthly close checklist and calendar, delivering accurate books on a set timeline
- Prepare month-end journal entries, accruals and prepaid amortization
- Complete monthly bank, credit card and balance sheet account reconciliations
- Review daily bank and credit card activity and categorize transactions
Company Credit Card Program:
- Assist in administering company credit cards
- Help enforce the card policy, including receipt collection, coding and timely submission
- Reconcile card activity monthly and flag out-of-policy spending
Reporting, Tax and Compliance Support:
- Prepare sales tax workpapers for Director of Finance review and filing
- Support budgeting, the annual tax preparation process and any external reviews with schedules and data
- Identify and resolve account discrepancies
- Recommend and help put in place process improvements and internal controls
- Make bank deposits as needed and support the corporate team with reporting and analysis requests
Qualifications
- Bachelor's degree in Accounting or Finance preferred, or equivalent experience
- 4+ years of accounting experience, including owning month-end close and reconciliations
- Experience in a multi-location restaurant, hospitality, winery or other inventory-based business strongly preferred
- Advanced QuickBooks Online skills; experience with QBO Advanced, classes or locations is a plus
- Working knowledge of GAAP and accrual accounting
- Advanced Excel or Google Sheets skills (lookups, pivot tables, reconciliation workbooks)
- Experience administering a corporate credit card program or spend management platform is a plus
- Familiarity with Tripleseat, Authorize.net or point-of-sale reporting is a plus
- Highly organized and detail-oriented, able to manage deadlines and work independently in a hybrid setting
- Clear communicator with vendors, guests and non-finance coworkers
Compensation & Benefits
- Hybrid schedule-typically 3 days on-site at our Washington, DC location and 2 days remote
- $85,000 to $100,000 per year, based on experience
- Bonus plan
- Medical, dental and vision insurance
- Paid time off and paid sick time
- Commuter benefits
- Employee discounts
First Batch provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.