Company Description Depew Energy is Located in Newburgh, NY, Depew Energy has been the area’s go-to heat comfort specialists since 1998. We are a family-owned and operated business We are always searching for new ways to better ourselves and our customers by using increased technology, easy-to-access options, and ever-growing products and services.
Job Description
Administrative Assistant is needed to provide administrative and secretarial support services to facilitate smooth operations for a designated work team within the organization. This position will interact with a diverse group of internal and external clients at all levels of the organization.
Responsibilities
- Ensure accurate maintenance of digital and paper documents and databases for efficient retrieval and disposition
- Field and prioritize incoming calls and correspondence
- Work on special projects to assist Building Services team (Ice Cream Event, Tenant Expo, Cleaning Year End Party, Etc.)
- Oversee the changes needed in Aware for the Preventive maintenance program
- Create and maintain all billing of various tenant services
- Create and issue Purchase Orders for sub contracted vendors
- Manage the inventory, ordering and work orders for lighting supplies for the portfolio (will require building site visits occasionally)
- Manage and track the payables process for all subcontracted work
- Generate monthly reports circulated within the department
- Maintain discretion in the handling of confidential information
- Carry out routine tasks with little supervision
- Act as liaison with other departments as necessary
- Schedule and organize activities, such as meetings, conference calls, travel and related logistics
Qualifications
- Ability to interact effectively with diverse groups
- Ability to work independently and in team settings
- Possess high level of attention to detail
- Effective oral and written communication.
- Maintains a professional demeanor
- Intermediate to advanced proficiency in Microsoft Office applications, such as Word, Excel, Outlook, PowerPoint
Additional Information Depew is a family-run business providing the community of Newburgh, NY and surrounding areas with all of the oil, diesel, and propane home comfort services you need.