The Human Resources Specialist I provides foundational HR support by assisting with daily human resources operations, employee inquiries, and administrative processes. This entry-level role supports onboarding, HRIS data management, payroll and benefits coordination, and compliance activities while building HR knowledge and skills under the guidance of senior HR staff.
Key Responsibilities:
HR Operations & Employee Support
• Serve as a first point of contact for employees regarding HR questions, policies, and procedures
• Assist with onboarding and offboarding processes, including new hire paperwork, orientation coordination, and termination documentation
• Maintain accurate employee records within the HRIS and personnel files
Payroll & Timekeeping Support
• Assist with auditing employee data to ensure payroll accuracy
• Support timekeeping processes by resolving basic employee issues and escalating complex concerns
• Partner with payroll teams to resolve discrepancies
Benefits Administration Support
• Assist employees with benefit enrollment, life event changes, and general inquiries
• Process benefit changes and maintain accurate documentation
• Support open enrollment preparation and employee communications
Compliance & HR Administration
• Assist with compliance documentation related to FMLA, ADA, and other employment regulations
• Support HR audits, reporting, and file maintenance
• Maintain strict confidentiality of sensitive employee information
Recruitment & Staffing Support
• Assist with posting job openings and tracking candidates
• Coordinate interviews, background checks, and pre-employment screenings
• Prepare offer letters and onboarding materials as directed.
General HR Support
• Provide administrative support to HR leadership and team members
• Participate in HR projects, process improvements, and system updates
• Perform other duties as assigned to support HR operations
Qualifications
Education:
• High School Diploma or GED required.
• Associate's or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
Experience:
• 0–2 years of experience in Human Resources, administrative support, or customer service
• Healthcare or multi-department environment experience preferred but not required
Knowledge, Skills & Abilities:
• Basic understanding of HR principles and employment practices
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent interpersonal and customer service skills
• Proficiency in Microsoft Office and ability to learn HRIS systems
• High level of professionalism, discretion, and confidentiality
Preferred Certifications:
• SHRM-CP or PHR (preferred but not required)
