Crossroads Talent Solutions, LLC (Crossroads) is a Small Business Administration (SBA) 8aBusiness Development participant, Department of Veterans Affairs Certified Veteran Owned Small Business (VOSB), and State of Maryland Department of Transportation Minority andDisadvantaged Owned Small Business, with over 20 years of professional experience in the military, government, and the private sectors.
POSITION OVERVIEW
Crossroads is seeking an Administrative Event Planner to support The Department of Navy Assistant for Administration (DON/AA) Programs and Integration Division (PID). PIDsupports the Navy Secretariat by managing key programs, administrative processes, authorized charitablecampaigns, and Secretariat events. Events include: Charitable Campaigns (Combined Federal Campaign, Toys forTots, Feds Feed Families, and Navy and Marine Corps Relief Society), DoD ceremonies, Secretary of the Navy awardceremonies, military retirements, Secretariat Orientation Seminars, off-sites, static displays, and SES large and smallgroup breakfasts and luncheons.
Requirements
Tasks Include:
1.Event Planning and Protocol Support
- Event Execution
- Event Assessment
Event Planning and Protocol Support
The Administrative Event Plannershall be responsible for entire event planning and protocol support, from start to finish, involving alllogistics, protocol and consideration of policy-related matters.
Administrative Event Plannershall create and maintain a plan for everyevent requirement in accordance with DON/AA guidance.-Review event requests and work with customers to finalize details.
-Consult with customers on policy and protocol related to hosting events.
-Determine if the proper venue is a commercial facility or a government owned. If commercial, then thecontractor shall identify three venues that best meet the event requirements and represent the best value to thegovernment. If Government owned, then the contractor will reserve a venue that best meets the event requirements.
-Draft a statement of work and other documents to support the Governments Request for Quote from threevendors.
-Conduct event registration and guest RSVP tracking through an online system and with internal PID trackingtools.
-Produce rough drafts of event materials such as ceremonial programs, invitations, e-invitations, schedules,descriptions, and visitor information about the surrounding area.
Event Execution
-TheEvent Planner shall be on site to support event execution. Communication with DON/AA PID is essential to successduring event execution. Tasks may include but are not limited to, proper placement of flags, chairs, podiums andother stage items, readiness of AV/IT assets for presentations, and general monitoring of event progress to eitherrectify a problem or arrange for additional or different support for speakers and participants.
-Establish and operate a registration table for events requiring registration or check-in, providing name tags,agendas, and other participant information as deemed necessary.
-Coordinate and direct venue services, AV/IT staffs, lighting, staging and related tasks ensuring sufficientpreparation and execution of the event. These tasks include, but are not limited to, microphone and podiumplacement, screen projections, flag placement, chair set-up, remote conferencing, catering and related items.
-Coordinates with AV/IT personnel to ensure AV/IT support is functioning properly.
-Coordinate and provide escort services for guests as required.
-Provide usher services to ensure guests are seated in their proper seat.
-Distribute event programs when applicable.
Event Assessment
Administrative Event Planner shall collect evaluation information during and after the event to provide data to the Government foranalysis to include but not limited to the followingtasks:
-Utilizing an internal lesson learned matrix, gather information during all phases of an event o captureinformation that will assist the government in analyzing event procedures, coordination and execution. Submit thedraft form for the government review and approval no later than (5) working days after the event.
-Submit the final lessons matrix to the government no later than (5) days after the draft document isapproved by the government.
-Prepare generic surveys, disseminate the surveys to the charities that participate in DON/AA Charity Fairs andcollect the data from the surveys participants in order to capture how the Government can conduct these events in amore efficient and effective manner.
-The Administrative Event Plannershall provide the deliverables even if needed in less than listed in Section 4.
Qualifications
-High School Diploma
-Be proficient in the use of Microsoft Word, Excel, Power Point, Publisher and Outlook.
-Must be able to interface with top Navy Leadership (SES and Flag Officers) in coordinating events.
Benefits
-Medical Insurance
-Dental Insurance
-401k
-Vacation/Sick Leave
Veterans encouraged to apply
Crossroads Talent Solutions, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin,