Primary Purpose
Assist in the procurement of materials and equipment for the district. Work under close supervision and follow established purchasing procedures to process bids and purchase orders.
Qualifications
Education/Certification:
• Bachelor’s degree in business or accounting preferred.
Special Knowledge/Skills:
• Knowledge of procedures for purchasing and invoicing supplies and equipment.
• Ability to work with numbers in an accurate and rapid manner.
• Ability to analyze and organize a complex filing system of bid-related documentation.
• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets, databases, and perform word processing.
• Effective organizational, communication, and interpersonal skills.
Experience:
• Two (2) years of professional-level purchasing agent experience in the public sector.
Major Responsibilities and Duties
- Purchasing
• Process bids and purchase orders as directed and in accordance with established procedures.
• Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
• Assist with the preparation of bidding documents, including notices and instructions to bidders, specifications, and proposal forms.
• Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
- Clerical
- Prepare and maintain vendor databases and bidder lists.
- Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using a personal computer.
- Compile, maintain, and file all reports and other documents as required.
- Administration
- Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services.
- Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable accounting records.
- Other
- Follow district safety protocols and emergency procedures.
- Maintain regular in-person attendance and comply with notification procedures for absences.
- Perform other duties as assigned.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Corsicana ISD (CISD) does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.
Employees with questions or concerns about discrimination based on sex, including sexual harassment should contact the CISD Director of Human Resources, the district Title IX coordinator. Employees with questions or concerns about discrimination on the basis of a disability should contact the CISD Transition Coordinator, the district ADA/Section 504 coordinator. Questions or concerns relating to discrimination for any other reason should be directed to the Superintendent at the Lee Education Center 2200 W. 4th Ave Corsicana, TX 75110, phone (903) 874-7441.