Conquest Solutions (CQS) is a leading application and engineering consulting firm in the Washington, D.C. metro area. We assist federal, state, and local government agencies; as well as private sector entities in the design and upgrade of their Building Management Systems (BMS) and implementation of their General Construction projects across all divisions and trades.
At CQS you would enjoy a flexible, fun, and family-oriented work environment. We all collaborate and learn from each other, which leads everyone to have a huge impact on the overall growth of our company. We strongly believe in our core values of INTEGRITY, INCLUSION, and INNOVATION. These values guide every aspect of our work and we have a strong focus on the wellbeing of our employees which allows them to offer superior customer service to our clients time after time.
CQS has an exciting opportunity for a Proposal Coordinator to join our team to support proposal activities and ongoing contracts. This position has a 90-day introductory period before moving to permanent employment status.
Responsibilities and duties include but are not limited to the following:
Responsibilities and Duties:
- Become Conquest Solutions “resident expert’ on proposal submission/management and document control support
- Analyze Request for Information (RFI), Request for Quotation (RFQ) and Request for Proposal (RFP) to determine proposal requirements
- Read and interpret RFP requirements to ensure compliance with font, type size, margins, and other proposal submission requirements
- Review the proposal schedule and ensure deadlines for Design to Production (DTP), graphics, and editing are realistic/achievable
- Prepare the proposal production plan to ensure compliance with proposal delivery requirements
- Perform visual Quality Assurance (QA) inspection of all proposal deliverables
- Assist with reviewing data calls written by in-house technical Subject Matter Experts (SME) for quality, coherence, clarity, and compliance with RFP requirements
- Review and edit all documentation ensuring that all documents are properly formatted and grammatically correct.
- Participate in the assembling and packaging of proposal costing/pricing data developed by in-house SME
- Coordinate hardcopy production of proposal deliverables
- Provide administrative support to Engineering and Business Development teams for all proposal activities
- Track and distribute progress reports and applicable timelines for all internal and external proposals
- Provide outstanding customer service and effective communication with both internal and external clients
- Follow an organized filing/document management process for electronic and paper documents
- Utilizing on-line research tools to find information
- Read and understand RFP and develop compliant, creative responses with minimal supervision
- Read and understand contract documents and identify issues, conflicts, or concerns for CQS management attention (note: Employee does not have signature authorization on behalf of CQS).
- Transition awarded sales opportunities to Project Operations team
- Preparing qualifications packages, forms, technical proposal organization, assembling, and editing
- Requesting further information for documents that are deemed incomplete
- Handle all confidential information in a professional and discrete manner
- Other administrative duties as assigned
Job Qualifications:
- Bachelor’s Degree from a US accredited four-year college or university with a minimum of 4 years experience is preferred
- Associates Degree with a minimum of 5 years experience strongly considered
- High School Diploma with a minimum of 10 years experience strongly considered
- Prior experience with the Architecture/Engineering/Construction industry is desired
- Prior experience in government contracts preferred
- Excellent communication, writing, organization and interpersonal skills required
- Must possess a high level of ownership, enthusiasm, and a collaborative, professional temperament
- Highly detail oriented with a critical degree of accuracy regarding data entry and analysis
- Complete assigned tasks in a timely and efficient manner
- Ability to manage and prioritize multiple tasks and busy workload
- Ability to handle sensitive and/or confidential information
- Capacity to work independently and as a team player
- Provide positive customer service and satisfaction in a responsive, accurate and timely manner
- Maintain professionalism when answering the phone, emails and staff questions
- Demonstrate proficiency with the Microsoft Office Suite
40 Hours per week. Must be available to work weekdays during office hours. This position is in-person at our Greenbelt office and may be eligible for a hybrid remote work schedule after completion of the introductory period.
Pay Range: $60,000 - $70,000 Benefits: Medical/Dental/Vision insurance, paid time off, 14 paid holidays, and more
U.S. Citizenship Required. Ability to qualify for a US Gov’t security clearance is desirable.