Posting Details
Position Information
Job Category Staff
Position Title McNair Program Associate
Working Title McNair Program Associate
Scheduled Hours Per Week 37.5
FLSA Status Non-Exempt
Job Summary
Job Summary The McNair Program Associate is responsible for helping with the development, implementation, and coordination of a graduate school preparation and undergraduate research program that adheres to the goals and objectives of the McNair Program and the federal grant.
The Program Associate will work with program staff, faculty, graduate students, and others throughout the campus community to assist in offering assistance to McNair Scholars with undergraduate research projects, the graduate school application process, and academic preparation.
Duties and Responsibilities
Duty/Responsibility
• Financial Monitoring and Reconciliation for the grant.Monitor and reconcile program financial activity, including tracking expenditures, verifying budget balances, and ensuring alignment between internal program records and Business Office accounting. Review and reconcile P‑Card transactions, confirm appropriate categorization of charges, and follow up on discrepancies or billing issues. Coordinate with the Business Office to resolve questions related to invoicing, account coding, and grant‑related financial requirements. Maintain accurate financial documentation to support compliance with federal grant guidelines and institutional policies.
• Serve as an initial point of contact for students, campus partners, and others seeking information or support related to the McNair Scholars Program.
• Support the coordination and monitoring of program goals, activities, and services in collaboration with McNair staff. Assist with daily planning related to graduate school preparation and undergraduate research.
• Assist with outreach efforts to increase program visibility across campus and among faculty and staff. Help identify student needs connected to academic progress, research engagement, and graduate school readiness. Work with leadership to connect students to on‑campus and off‑campus opportunities.
• Maintain program resources for students, including materials related to research presentations, posters, colloquia, graduate school preparation, mentoring, academic advising, funding opportunities, and summer research programs. Provide support in reviewing and editing student materials for graduate applications and research projects.
• Assist with the implementation of program activities, seminars, meetings, and events, including recruitment activities and occasional evening/weekend programming. Help facilitate workshops and presentations as needed.
• Collaborate with the Data Systems/IT Coordinator to help maintain the McNair Scholars website, ensuring information is accurate, accessible, and up to date regarding program details, applications, and academic resources.
• Support recruitment and outreach efforts by engaging with student groups, campus partners, and academic departments. Help plan and implement undergraduate research and graduate school preparation initiatives.
• Assist with the recruitment process for new scholars, including application tracking, demographic and academic data collection, income verification, and preparation of applicant materials. Participate in application review and selection processes as appropriate.
• Provide logistical support for research presentations, graduate school visits, and related travel or event arrangements.
• Maintain accurate program records, including academic progress documentation, student data, and financial or programmatic information required by the U.S. Department of Education and Marquette’s Educational Opportunity Program. Assist with preparing materials for annual reports and compliance documentation.
• Gather relevant program information by monitoring campus communications, local and national media, professional publications, and other sources to support program development and student opportunities.
% of Time 100%
Education/Knowledge
Minimum Education Bachelor's
Required Licenses/Certification
Bachelor’s degree required, with coursework or experience related to first‑generation, low‑income, or underrepresented student support preferred.
Required Skills
- Familiarity with Department of Education grant regulations.
- Work experience or background in a TRIO program.
- Familiarity with undergraduate research programs.
- Familiarity with graduate program application preparations.
- Proficiency with university computer systems.
- Ability to communicate clearly with students, faculty, staff, and campus partners.
- Ability to manage multiple tasks, maintain records, and meet deadlines.
- Experience working with student populations, including first‑generation and students from low-income households.
- Ability to handle scheduling, documentation, data entry, and program logistics.
- Ability to maintain confidentiality, follow federal guidelines, and represent the program positively.
Required Experience
Type of experience Needed Experience working with college students in an academic, advising, mentoring, or support focused setting.
Amount of Experience Needed (Months/Years) More than 2 years
Posting Detail Information
Close Date
Open Until Filled Yes
Additional Information Concord University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1872 as a state Normal School to prepare teachers, Concord University (CU) is a public, career focused institution located in rural southern West Virginia.
Concord University (CU) offers talented individuals a wide array of fulfilling career opportunities from entry through academic or administrative professional levels. To maintain an outstanding talent pool, we employ individuals regionally, nationally, and internationally to attract top candidates.
If you are looking for more than just a job, then I encourage you to browse our website and visit our job opportunities regularly. Learn more about Concord University and why it should be your first choice, not only for quality educational opportunities but also for exemplary employment.
Applications will only be accepted through Concord University’s online application site at https://jobs.concord.edu/. Review of applications will begin immediately and will continue until the position is filled. There will be a priority review deadline of 10 days from posting. Salary is commensurate with education and experience.
Concord University is an Equal Opportunity/Affirmative Action Employer and encourages all qualified candidates to apply.
We are committed to attracting and retaining quality faculty and staff. In doing so, Concord University offers outstanding benefit packages including:
- Work week of 37.5 hrs.
- Holidays – Employees receive 13-14 Paid Holidays Annually
- Annual and Sick Leave –Staff earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year.
- Health Insurance – Concord University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA).
- Tuition and Fee Waivers- Professional development and education opportunities including tuition waiver program for employees, spouse, and eligible dependents.
- Retirement Plans – TIAA’s automatic retirement plan is a 401(a) plan into which six (6) percent of the employee’s total salary is automatically withheld pre-tax and deposited into the employee’s TIAA retirement account. The university matches the employees 6% contribution
- Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
- Mountaineer Flexible Benefits. This is an IRS approved, tax free account that saves money on eligible health, medical, dental, and dependent care expenses.
- Annual Increment Pay
Quick Link to Posting https://jobs.concord.edu/postings/3381
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).