Definition (ON-SITE - In-Person Position)
About Coast Community College District The Coast Community College District (CCCD) is a public, multi-campus community college district serving Orange County, California. Established in 1947, CCCD has a rich history of providing accessible, high-quality education and training to students from diverse backgrounds. The district encompasses three comprehensive colleges, Coastline Community College, Golden West College, and Orange Coast College, and serves over 39,500 students annually through its various programs and services. CCCD is committed to student success and provides students with opportunities to explore their interests, develop their skills, and achieve their goals through a wide range of academic and vocational programs, support services, and co-curricular activities. With a strong commitment to diversity, equity, and inclusion, CCCD is dedicated to creating a supportive and inclusive environment for all students, employees, and members of the community.
Summary Plans, organizes, supervises, and accounts for the timely preparation and maintenance of District academic, classified, contracted, and part-time payrolls. Ensures deductions for and reconciliation of benefits for the District by coordinating, implementing, and ensuring up-to-date files and reporting for programs that include, but are not limited to group insurance, retirement, capital accumulation, and statutory deductions.
Distinguishing Career Features The Manager, Payroll Systems is a first-line managerial position over payroll and benefits activities with direct relationship to the accounting and human resources functions. The District absorbs a greater accountability for the timeliness, accuracy, and compliance of payroll and the relationship with the County Office of Education who are only processing payroll checks. Advancement to this position is based on need, however, could be a job enlargement, e.g., from Accounting Supervisor, or through the Payroll Technician career ladder. Advancement to this position requires the ability to supervise and integrate all aspects of payroll and benefits processing, accounting, and communications.
Essential Duties and Responsibilities Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties, as assigned:
- Plans, organizes, manages, and evaluates the work of payroll and benefits staff. Establishes departmental standards and work plans, prioritizes, assigns, and reviews the work of staff responsible for processing, accounting for, and troubleshooting payroll.
- Establishes standards for staff, monitors, coaches, and evaluates the performance of staff to departmental requirements and personal development targets. Monitors the work of staff
- Supervises, participates in the processing of, and authorizes District payrolls including computation and posting of employee time, subtraction of appropriate deductions and preparation of required reports.
- Ensures payroll timelines are met, maintains payroll controls, ensures proper procedures, policies, rules and regulations are applied to payroll activities. Checks payrolls for compliance with rules, regulations and policies.
- Oversees and audits the setting of rates, deductions to employees’ accounts, and payments to third-party providers. Participates in the design, assembly, implementation, and administration of benefits programs designed to insure employees against loss of income due to illness, injury, layoff, or retirement.
- Computes all forms of pay and payroll deductions including those for retirement, union dues, tax sheltered annuities, credit union, withholding taxes, and insurance.
- Confers with human resources, information technology, and accounting personnel concerning payroll systems and data requirements. Serves as a principle resource for the Payroll and Benefits component of the District’s enterprise financial system.
- Ensures accurate reporting of federal, state, and special payroll taxes and fund contributions. Prepares retirement and withdraw forms and reports for both academic and classified pay systems.
- Ensures that payroll records are up-to-date and include the necessary job and biographical information for accurate group benefit and retirement plan coverage and deductions.
- Oversees and posts changes to District payroll records. Prepares annual total compensation statements for each employee showing income, benefits, and deductions.
- Working in collaboration with human resources, maintains absence and sick leave records for all employees and prepares and distributes sick leave balance forms for each employee.
- Develops, updates, and manages the District benefit program, including all insurances, COBRA, retirement, voluntary deductions, deferred compensation, and other arrangements.
- Provides information to employees concerning salaries, deductions, and insurance rates and general payroll policies.
- Coordinates and participates in activities connected with the development and maintenance of automated payroll systems.
- Reviews and interprets collective bargaining agreements. Implements required changes to payroll systems including policies and procedures. Reviews the more difficult and complex payroll transactions to ensure accuracy of payments and related employer-mandated costs.
- Oversees monthly preparation of invoices and audit reports from retirement systems.
- Performs other related duties as assigned that support the objective of the position.
- Required to abide by all District policies and procedures including Board Policy 3050 –Code of Professional EthicsQualifications and Physical Demands
Qualifications
Knowledge and Skills
- Requires specialized professional knowledge of the laws, regulations, accounting standards and procedures that govern payroll and payroll processing including elective and statutory benefits.
- Requires additional specialized knowledge of the principles, laws, best practices, techniques associated with benefit program design and administration, including eligibility determination, enrollment, claims processing, benefits reporting and insurance/benefit plan record keeping.
- Requires in-depth knowledge of automated/integrated payroll systems and specific applications used by the District.
- Requires in-depth knowledge of the laws, regulations and education codes relating to academic and classified payrolls.
- Requires in-depth knowledge of the general accounting practices used in schools or equivalent.
- Requires knowledge of and skill at applying the practices and principles ofsupervision.
- Requires advanced math skills to perform complex accounting and statistical computations.
- Requires sufficient English language knowledge and skill to prepare professional reports nand written communications.
- Requires well-developed human relations skills to convey personal and technical information to all levels of staff, manage and review performance, and solve problems
Abilities
- Requires the ability to perform the essential responsibilities and functions of the position.2. Requires the ability to prepare clear, complete, and concise financial records and analyze accounting data and prepare financial statements.
- Requires the ability to independently establish, schedule, and sequence payroll accounting activities to meet all deadlines.
- Requires the ability to prepare account adjustments and custom reports using PC based spreadsheets and relational databases.
- Requires the ability to conduct technical research and prepare complex arithmetic computations.
- Must be able to supervise and lead staff in a manner which encourages efficiency and teamwork.
- Requires the ability to analyze situations and adopt effective solutions
Physical Abilities
- The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
- Essential functions will vary by position.
- As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
Education and Experience The position typically requires a Bachelor’s degree in accounting. Four years of progressively responsible experience in payroll and benefit accounting and program administration. Or, any combination of education and experience which would provide the required equivalent qualifications for this position.AND Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.
Licenses and Certificates May require a valid driver license. Possession of a Certified Payroll Professional certification is preferred
Working Conditions Work is performed indoors where minimal safety considerations exist.
This job specification describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job.
Note: D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, access, and anti-racism. The Coast Community College District is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process. Conditions of Employment Note: To be eligible for employment, you must possess authorization to work in the United States. The District does not sponsor visas or take over any established visa sponsorship.
This is a permanent, general funded, full-time, 12-months per year classified management position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the department's needs. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: DG-9)
Please note that job offers are conditional and are contingent upon the successful completion of satisfactory comprehensive background check (including Livescan fingerprinting) and satisfactory references, and approval or ratification by the District’s Board of Trustees or the Chancellor.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.
Application Requirements:
Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment.
Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).
A complete application packet includes:
- A complete Coast Community College District Online Employment Application.
- Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
- A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access). (upload as a separate attachment - PDF recommended).
- A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended).
Submit an application online at:
http://www.cccd.edu/employment Coast Community College District – Human Resources 1370 Adams Avenue, Costa Mesa, CA 92626
Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.
*Note: We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.
Submission of all required application information and materials is the responsibility of the applicant. All application materials become the property of the Coast Community College District and will NOT be copied or returned. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. If you do not know an answer, please indicate so, but do not leave any space blank.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview.
Any documents that you are unable to attach can be emailed to jobs@cccd.edu Emails must clearly indicate the job you are applying to and your full name. Additional Information Selection Procedure
- All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
- Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
- Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
- If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.
- During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
- Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
- The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
- The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
- The campus President will make the final recommendation for employment to the Board of Trustees.
- The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
- Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
- The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.
Employment Information
- Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
- The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
- The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
The SELECTED CANDIDATE is required to complete the following prior to employment:
- Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
- Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
- Present original documents for proof of eligibility to work in the United States including a Social Security Card; (Note: We are unable to sponsor or take over sponsorship of an employment Visa at this time.) AND
- Participate in a new hire onboarding appointment with an Employment Services Representative.
Coast Community College District is an Equal Opportunity Employer The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.
The Coast Community College District is a multi-college district that includes Coastline College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.
Coast Community College District Title IX(For more information on Title IX click here) https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx
The 2025 Coast Community College District Annual Security and Fire Safety provides the crime statistics for calendar years 2022, 2023, and 2024, which were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be obtained from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions. Title IX & Sex Discrimination https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx
Benefits
Comprehensive Medical, Dental and Vision We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the SISC Anthem PPO plan as well as four HMO's, SISC Anthem California Care Full, SISC Anthem Select, SISC Anthem Priority Select, and SISC Kaiser Permanente. Benefits are available to regular permanent employees working 20 or more hours per week. Benefits are not available to employees working less than 20 hours per week, temporary, hourly, or other short-term employees. District-paid Life Insurance The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by Hartford. This district-paid benefit is equal to one time your annual salary and remains in effect until age 70. At age 70, your benefit is reduced to half. District-paid Disability Benefits Coast Community College District provides both a short-term disability benefit and long-term disability benefit to employees working 20 or more hours per week who are unable to work because of disability due to illness, injury, or maternity. Voluntary Plans A variety of voluntary plans are offered through the Coast Community College District to benefits-eligible employees such as Health and Dependent Care Flexible Spending Accounts, MetLife Legal Plan, and other Section 125 compliant insurance plans. Enrich Your Profession Professional Development Programs The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession. Sabbatical Leaves Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service. Time to Refuel Vacation - Classified employees earn vacation days commensurate with years of service. Confidential, Educational Administrators, and Classified Managers earn 22 days of vacation each fiscal year. Accrued vacation is prorated for all employee categories working less than full-time. Sick Leave - All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your CalPERS or CalSTRS retirement pension benefit. Holidays - The Coast Community College District observes 22 paid holidays per year. Jury Duty, Bereavement, Military Leave - Coast Community College District grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws. Great Expectations Pension Plans - The Coast Community College District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in the Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment. Medical Benefits After Retirement - It is the policy of the Coast Community College District that contract employees, who retire from the District at age 60 or older and with fifteen or more years of service, be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement plan is available to retirees and their spouses after age 70. Annuities - The Coast Community College District maintains a program whereby qualified employees may request through Payroll to have a portion of their salary deposited to a 403b tax-sheltered annuity plan or an approved 457 deferred compensation plan. Schools First Federal Credit Union - The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.