Summary
Customer Service Representatives (CSRs) typically reside at a customer location and are responsible for providing exceptional service to Vallen's customers by purchasing products, goods and materials (stock and/or non-stock, or stock buy) that meet the organization's standards of price, quality, timing, and reliability of supply.
Must be US Citizen
Required to show US passport or certified birth certificate with raised seal on day one.
Client specific background screening required - see Background Checks section below.
See attached document with onboarding/badging process details.
Hours: 1st shift Mon-Fri 8am to 430 pm
Must have organizational skills
Temp assignment to provide coverage for someone on leave. Potential for extension or temp to hire if the situation changes internally.
This is an on-site, in person position. Can not be done remotely.
Customer service skills required. Must be willing to talk with customers and vendors.
Computer skills required. Will be using MS Office and Outlook daily.
Professionalism a must.
Will answer internal call from client, in additional to calling vendors.
Will handle invoice resolution.
Steel toe shoes required if/when they go on the shop floor. Toe caps can be provided if needed.
Dress code: jeans/long pants and collared shirt/blouse.
Must be comfortable with heavy email, phone and personal interaction necessary to order items as customer requests.
Responsibilities
Perform procurement activities to ensure the customer's current and anticipated demand for products and materials (stock and/or non-stock, or spot buy) are met and in alignment with Vallen's purchasing strategies.
Review and approve assigned inventory forecasts produced by Vallen's inventory management or other Enterprise Resource Planning application.
Review and approve daily replenishment recommendations produced by Vallen's inventory management or other Enterprise Resource Planning application.
Assess existing orders to determine action for expediting or de-expediting for optimal delivery.
Place purchase requisitions and vendor purchase orders.
Research, assess, and make recommendations for vendors and/or specific items of request to ensure they comply with specifications and meet the customer's quality, pricing, and delivery standards.
Monitor the quality and timeliness of products and materials supplied; may coordinate the return of damaged goods and/or replacement items.
Negotiate and coordinate vendor returns for aging, expired, or excess inventory; coordinate other liquidation activities as required.
Follow-up on the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with customers.
Communicate with vendors to resolve problems with timeliness and product quality.
Maintain and cultivate relationships with one or more suppliers, vendors, and assigned customers.
Research and resolve account payables nonconformance with suppliers.
Identify opportunities for and document customer cost savings.
Produce customer KPI measurement data.
Follow all Vallen and customer Standard Operating Procedures.
Adhere to LEAN operating practices; ensure worksite is professional, clean and neat at all times.
Perform other duties as assigned.
Requirements
High school diploma or equivalent. Bachelor's degree in a related field (e.g., Business, Finance, etc.) preferred. 1+ years of experience in the field of Procurement preferred. CPM certification preferred. Other relevant experience includes:
Excellent customer service.
Computer skills and aptitude to learn the various Enterprise Resource Planning (ERP) and Inventory Management applications.
Mathematical aptitude for basic calculations.
Self-starter with the ability to work independently.
Strong attention to detail and accuracy.
Demonstrated strong attention to detail, organizational and execution skills.
Proficiency with MS-Office products.
Strong verbal and written communication skills.
Work Environment & Physical Demands:
Long periods of time working on a computer and performing repetitive key-boarding activities.
Work may be in a manufacturing environment and could have exposure to dirt, smoke, heat, cold, etc.
Safety protection may be required while in the customer's facility (hand, foot, and eye or other as dictated by the customer's safety protocols).
Overtime hours may be required with little advanced notice.
While performing the duties of this job, the associate is regularly required to talk and hear. The associate frequently is required to sit. The associate is occasionally required to stand and walk. The associate may be required to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, ability to adjust focus, and may require the ability to distinguish color.
Skills
- Customer Services representative