Position Summary Are you passionate about both financial accuracy and building strong program foundations? Churchill County is hiring a full-time Administrative Assistant – Grants to support the development of policies and procedures for grant-funded programs, while also managing essential financial oversight. In this critical role, you will help establish and maintain the operational framework that guides grant program implementation. Your responsibilities will include drafting and refining policies and procedures to ensure compliance with grant conditions, regulatory requirements, and internal standards. At the same time, you will manage and track grant funding, assist with budgeting, and handle financial transactions to ensure accurate reporting and fiscal responsibility. Ideal candidates will bring experience in accounting, bookkeeping, accounts payable, or payroll - paired with strong organizational skills and a keen eye for detail. If you're someone who thrives on structure, compliance, and financial integrity, and you're ready to help build and support programs that make a meaningful impact in our community, we encourage you to apply. As a full-time, regular position, the person hired would be enrolled in the Nevada PERS retirement system. In addition to the salary paid, the county contributes an additional 36.75% into PERS on the employee's behalf (value of $9.19/hour or $19,100 annually). In addition, the employee will not contribute to Social Security, resulting in an additional 6% in take-home pay (an equivalent of $1.50/hour or $3,100 annually). The county also pays 100% for employee-only health insurance premiums (equivalent to $13,500 annually). An employee in this position will also receive full accruals of vacation leave (8 hours per month) and sick leave (10 hours per month), in addition to 8 hours of pay for 12 paid holidays.
If this role sounds like the right fit for interests and background, please submit an application online at www.churchillcounty.org/careers. Applications will be taken on an ongoing basis until the position is filled, with the initial review of applications expected to begin on October 11, 2026.
POSITION SUMMARY: Responsible for identifying, preparing, and managing grant and cooperative agreement proposals and reports, ensuring compliance with funding requirements, and supporting county goals through grant funded initiatives.
DISTINGUISHING CHARACTERISTICS:
This class is distinguished from other County office support classifications in that incumbents provide administrative services specifically for grant funding initiatives. Essential Functions This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.
- Demonstrates regular, reliable and punctual attendance.
- Researches and identifies potential funding sources that align with the various county department’s needs and goals.
- Stay’s informed about grant opportunities, deadlines and requirements.
- Assists in developing and writing grant proposals, including narratives, budgets, and other required documentation.
- Ensures proposals are well written, accurate, and meet the specific requirements of the funding agency.
- Manages the grant/cooperative agreement lifecycle, from application to reporting and closeout.
- Tracks grant budgets, expenditures, and deliverables.
- Prepares and submits grant reports to funding agencies.
- Ensures compliance with grant regulations, policies and procedures.
- Maintains accurate records and documentation related to grants and cooperative agreements.
- Provides guidance and support to staff on grant-related matters.
- Conducts administrative, budgetary, accounting or other informational and research projects related to grants activities.
- Develops program policies and procedures related to grant requirements.
- Prepares a variety of technical, statistical and narrative reports, letters, memos and other written materials.
- Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
High School diploma AND two (2) years of administrative support experience; 2 years of grant writing, budgeting, tracking or reporting experience, OR an equivalent combination of education, training and experience. Required Knowledge and Skills
Knowledge of:
- Policies and procedures of the department to which assigned.
- Use of specified computer applications involving word processing, data entry and/or standard report generation.
- Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
- Business arithmetic.
- Applicable regulations, policies and statutes.
- Office administrative practices and procedures.
- Business letter writing and the standard format for typed materials.
- Record keeping principles and practices.
- Correct business English, including spelling, grammar and punctuation.
- Techniques for dealing with the public, in person and over the telephone.
Skill in:
- Performing paraprofessional level analytical and programmatic work in a variety of areas/disciplines.
- Reading and explaining rules, policies and procedures.
- Analyzing and resolving varied office administrative problems.
- Organizing, maintaining and researching office files.
- Compiling and summarizing information and preparing periodic or special reports.
- Using initiative and independent judgment within established procedural guidelines.
- Organizing own work, setting priorities and meeting critical deadlines.
- Contributing effectively to the accomplishment of team or department goals, objectives and activities.
- Establishing and maintaining effective work relationships with staff, coworkers, and the public.
REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:
- Nevada Notary Public certificate may be required.
- Nevada driver’s license may be required.
Physical Demands and Working Environment The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in a typical office setting and use standard office equipment; stamina to sit for extended periods of time; strength and agility to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate over the telephone and in person.
CONDITIONS OF EMPLOYMENT:
- Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
- New employees are required to submit to a background investigation and if hired for a safety-sensitive position, a drug/alcohol screen. Employment is contingent upon passing the background and the drug/alcohol screen (if applicable).
- Churchill County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS, with information from each applicant’s Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.
Benefits
DISCLAIMER: Churchill County provides benefits to regular employees. Benefits are prorated for some part time, regular positions (depending on job). Most part time positions provide no benefits.
No Nevada state income tax
Retirement Public Employees' Retirement System (PERS) of Nevada - Churchill County contributes 36.75% of an eligible Regular Member's salary for retirement. Churchill County contributes 58.75% of an eligible Police Member's salary for retirement. Retirement benefits are available to employees hired in positions that work 20 hours per week or more on a regular basis. Positions of less than 20 hours per week (or less than 1040 hours in a fiscal year) will receive Social Security contributions and will not be enrolled in PERS.
Deferred Compensation Plans Employees can also participate in the VOYA 457 deferred compensation plan, which is funded by the employee. This allows the employee to save money in pre-tax dollars toward retirement.
Cafeteria Health Coverage Plan – Full-time employees' health insurance begins the first of the month after one month of employment. (Employees must work an average 30 or more hours per week on a regular basis to qualify for health insurance coverage.)
The county offers a "Cafeteria" health plan to full-time employees, which allows employees to pick and choose the best health plan for them and their family. The county offers three health plans - a base PPO plan with a $1,500 deductible, a "buy-up" PPO plan with a $750 deductible, and a High Deductible Health Plan (HDHP) with a $2,700 deductible and a Health Savings Account (HSA), to which the county contributes $177 per month. In addition, the county also provides the following: a prescription plan, a dental plan, and a vision plan. The county currently contributes 100% of the employee premiums for the base PPO plan and the HDHP, as well as for the prescription, dental, and vision plans. Employees who elect dependent coverage pay 100% of the dependent premiums - employees can elect to have those premiums deducted in pre-tax dollars. Vacation Leave Full-time, regular county employees scheduled to work 40 hours per week accrue 8 hours per month of annual (vacation) leave per year. Part-time, regular county employees accrue annual (vacation) leave vacation at a prorated amount depending the number of hours worked. Employees earn additional annual leave hours at 5, 10, 15, and 25 years of service up to a maximum of 240 hours (30 days) per year. While on probation an employee is not granted vacation leave for the first six months; the employee still accrues vacation leave during this time and will be credited with 48 hours of vacation leave after six months of employment in their regular position. Sick Leave Full-time, regular county employees scheduled 10 hours of sick leave per month, with no maximum accrual. Part-time, regular employees accrue sick leave at a prorated amount depending the number of hours worked. HOLIDAYS - Regular county employees enjoy 12 paid holidays per calendar year including New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Nevada Day, Veteran's Day, Thanksgiving Day, Family Day (Friday after Thanksgiving), and Christmas Day. In addition, County employees are entitled to one floating holiday per year, to be used at a time agreed to by the employee and his or her supervisor. (Regular, part-time employees receive prorated holidays based on the number of hours normally worked.)
Tuition Reimbursement Churchill County values it's employees and empowers all employees to enhance their skills by taking job-related college courses as well as participating in job related workshops and seminars. To that end, for regular employees the county has a generous Tuition Reimbursement policy for accredited courses, reimbursing up to $1,200 per year in educational expenses.