Description The Fiscal Affairs Department is responsible for maintaining the financial data that reflects the college’s financial position. This position oversees accounts payable, grants accounting, and fixed asset recordkeeping. In addition, the position is responsible for the reconciliation of all General Fund and Grant-related general ledger accounts. This role also plays an active part in fiscal year-end processes, including the preparation of financial statements. The Accounting Manager is essential to accurately recording the college’s cash disbursements, purchases, accounts payable, grants, fixed asset management, internal control implementation, and general vendor services. The Accounting Manager also has a major responsibility in assisting with preparing the college’s annual financial statement audits by ensuring that year-end adjustments are entered correctly and cash and accounts payable are accurately reconciled. This position also requires proactive monitoring of changing grant administrative policies and procedures at the federal, state, and local level for a variety of grant types. Examples of Duties
General Accounting:
- Maintain the accuracy of the General Ledger accounting records, including general funds, grant funds, and Auxiliary funds
- Ensure compliance with the College’s Accounting and Purchasing Policies
- Assist with the preparation of the Annual Financial Statements for the College and the Upper Shore Workforce Investment Board (USWIB)
- Perform Budget Transfers and Journal Entries
- Assist with the College’s Purchasing Card Program
- Oversee the grant management and accounting function to ensure fiscal compliance
- Financial lead filing of non-payroll federal and state tax forms.
- Maintain and update accounting policies and procedures in coordination with the Director of Fiscal Affairs.
- Perform daily banking-related functions.
- Void all Accounts Payable checks and vouchers as needed.
- Process accounts payable check reconciliation each month and create outstanding check listing.
- Assist with the implementation of software updates for Fiscal Affairs.
- Assist with special projects as assigned by the Director of Fiscal Affairs.
Grants:
- Assure that all grant reporting requirements are timely and accurately met.
- Actively participate in the assigned initial grant application process to ensure fiscal policies and procedures are adhered to.
- Maintain current on the adoption of Uniform Grant Guidance regulations to ensure compliance with grant reporting requirements.
- Participate in the fiscal development of new grant applications as assigned.
- Participate in the grant development process to provide oversight and approval of submitted grant budgets.
- Establish and maintain the financial records of the grant entities, ensuring timely and accurate reimbursement.
- Conduct desk/on-site fiscal monitoring of grant sub-recipients.
Fixed Assets:
- Primary responsibility for maintaining the Fixed Asset system for the College, to include the correct tagging of assets, set-up of new assets, determining asset useful lives, following capitalization policy and procedures.
- Assist with processing year-end reports for all Fixed Assets, including reconciliation to the general ledger, completion of the Property Roll-Forward, and recording gain/loss on disposed assets.
Qualifications
- Bachelor’s degree in accounting, business, business administration, or closely related field.
- Five (5) years of progressively responsible accounting experience.
- Thorough knowledge and understanding of generally accepted accounting procedures, government fund accounting, the Uniform Grant Guidance, and internal accounting controls.
- Ability to work well under pressure with attention to detail and deadlines. Excellent written and oral communication skills.
- Good organizational and supervisory skills.
- Ability to deal effectively with vendors, administrators, staff, and auditors.
- Certified Public Accountant (CPA) certification is preferred but not required.
POSITIONS SUPERVISED
- Staff Accountant
- Accounts Payable Specialist
Physical Requirements
- Most of the job is sedentary, however, occasional periods of light work may be required;
- Lifting up to approximately 35 lbs. occasionally.
- The worker may be exposed to primarily to inside office conditions.
- Visual acuity appropriate for an administrative position,
- Hearing,
- Grasping,
- Pushing, pulling, lifting, reaching – occasionally,
- Climbing stairs – occasionally,
- Walking, frequently,
- Occasional travel may be required
#HEJ
Benefits
We offer a complete benefits package to full-time employees (& some part-time) including: medical, dental, vision, retirement, life insurance, disability income insurance, tuition remission/reimbursement; flex-time; extended holiday breaks, vacation, sick leave and Friday closures in the summer!
To learn more details, visit our benefits page:
https://www.chesapeake.edu/employment/benefits/