POSITION SUMMARY
COIC is looking for a dedicated and organized individual who enjoys creating and improving processes, coordinating projects, and collaborating with a team passionate about serving the community. This is an hourly position at $24.53 - $32.00/Hour DOE and Qualifications. The ideal candidate will have a background in office administration and project coordination in government or non-profit settings. Direct experience and knowledge in supporting affordable housing programs, community development, and planning concepts is a plus. Come join the COIC team and work for an organization serving and doing great things in Central Oregon!
Role of Department:
As a regional Council of Governments, COIC's mission includes providing a means for the region to work together to identify issues and needs which are regional in scope; achieve concurrence for cooperative actions; and achieve goals in areas including transportation, regional economic development, land use and public infrastructure, natural resources and environmental protection, public safety and emergency management, human services, education, and workforce development.
Job Purpose:
Provide staff support and limited project coordination functions for community and economic development activities within the Central Oregon region. Provide programmatic support to CED Department Programs and Projects under the supervision of the CED Director, with guidance from other senior staff. For this posting, the emphasis of the position will be support for a variety of complex collaborative projects, multi-stakeholder meetings, and broad departmental support functions.
COIC Mission:
COIC supports the region as a trusted leader and partner, helping communities identify and address their unique and common needs through collaboration, shared service delivery, technical assistance, information sharing, and resource development.
Diversity and Inclusion:
COIC values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected, and responded to in ways which elevates the delivery of our services to Central Oregon Communities.FUNCTIONS, DUTIES AND RESPONSIBILITIES This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.
General Duties:
- Provide coordination services for complex collaborative projects in the realms of natural resources and the environment, housing, and community and economic development;
- Meeting and other departmental logistical support, including planning, preparing packets, and attending meetings and preparation of meeting minutes;
- Conduct sub-committee or other meetings as assigned;
- Provide programmatic and administrative support to Community and Economic Development (CED) department projects and programs;
- Communication with partners, government funders, and community organization staff;
- Maintain processes for effective file management and record keeping;
- Assist with outreach and communication to the community and stakeholder groups for active projects;
- Develop, maintain, and support internal departmental systems and communication with other departments on needs such as, but not limited to, Microsoft 365 software, contracting, and budgeting processes;
- Assist in the development of and monitoring of project budgets and tasks;
- Work with CED Director, CED leadership and COIC Administrative team to identify systematic department process improvements and implement changes;
- Responsible for CED department mail, equipment, and maintaining CED department office supplies.
- Other duties as assigned;
KNOWLEDGE, SKILLS AND QUALIFICATIONS
Qualifications:
- Must have the ability to work as part of a team;
- Must have the ability to communicate and interact positively;
- Must have the ability to work professionally and collaboratively with diverse partner groups and be able to make decisions in accordance with policy, utilizing established systems;
- Ability to understand standard public sector concepts and terminology;
- Must have excellent customer service skills;
- Effective oral and written communication skills;
- Strong time and information management skills;
- Ability to research issues and report findings effectively;
- Knowledge of basic office procedures, machines, practices, and business English.
- Computer experience in spreadsheet and word processing programs including Microsoft Office or Microsoft 365 environment;
- Must be able to work on detailed projects and follow established guidelines, requirements and policy;
- Have the ability to plan for effective use of time in support of a variety of projects and programs;
- Must be able to transcribe and type a variety of materials from a variety of sources;
- Must maintain client and agency confidentiality;
- Must have a valid driver license and access to a vehicle or equivalent means of transportation;
- Must pass a criminal background check;
Competencies:
- Accountability - Accepts responsibility and is accountable for achieving results.
- Adaptability - Adapts to handle unexpected challenges. Responds positively to changes in direction and priorities, responsibilities or assignments.
- Attention to Detail - Is thorough and accurate in all assignments. Diligently attends to details and maintains a high degree of quality in one's work.
- Communication Skills - Possesses good verbal and written communication skills. Articulates thoughts clearly and effectively.
- Conflict Resolution - Embraces positive conflict and treats others with respect and dignity. Facilitates the development of creative solutions to conflict.
- Continuous Improvement - Originating action to improve existing conditions and processes; identifying improvement opportunities, generating ideas, and implementing solutions.
- Critical Thinking - Approaches problems solving with rigor, discipline and analytical thinking. Thinks outside the box as needed.
- Customer Focus - Demonstrates ability and concern for delivering exceptional service to internal and external customers. Establishes and maintains effective relationships.
- Integrity & Trust - Complies with rules, regulations and policies. Treats people with respect, maintains confidentiality and inspires the trust of others.
- Motivating Others - Creates a positive work environment. Empowers others by allowing ownership of processes and tasks. Celebrates and rewards accomplishments.
- Personal and Professional Growth - Demonstrates continuous improvement, energy, creativity, and intellectual growth. Seeks out opportunities to learn and develop.
- Professionalism - Behaves in a business-like manner and performs responsibilities to the highest standards. Displays proper attitude, work attire, and interaction with others.
- Team Work - Works collaboratively with others, gets help when needed, shares knowledge, and contributes to a positive work environment.
- Time Management - Uses time effectively and efficiently. Prioritizes short- and long-term tasks against business objectives.
- Work Standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED
Education Requirements:
This position requires a Bachelor's degree in related field or the equivalent combination (4 years total) of education and experience in a related field may be substituted. Related fields may include business, public administration, social work, and community development. Desired for this position is experience with the following:
- Administrative and project coordination in government or non-profit settings;
- Familiarity with natural resource, community development, housing, and planning concepts and practices;
Physical Requirements and Work
Environment:
Mobility to work in a typical office setting, use standard office equipment and to drive a motor vehicle in order to visit work sites; some walking, standing, stooping, occasional lifting up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Standard office work environment.
COIC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Benefits
Excellent benefit package when eligible. COIC offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage for employees and their eligible dependents at a minimal cost per month. Coverage becomes effective the first working day of the month if hired on the first working day of the month, otherwise, coverage becomes effective the first day of the following month. COIC is self-insured with Deschutes County, therefore benefited COIC employees have access to the Deschutes Onsite Clinic. The DOC provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full-service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, COIC provides a generous and comprehensive benefits program to eligible employees.
Employer-paid benefit offerings include:
- Life Insurance for employee and dependents
- Accidental Death and Dismemberment Insurance
- Long-term Disability Insurance
- Employee Assistance Program
- Retirement Program through Oregon PERS
- Vacation leave - 8 hours per month for full-time employees
- Sick leave - 8 hours per month for full-time employees
- Holidays - 9 paid holidays
- CET transit pass
Employee paid voluntary benefit offerings include:
- 125 Flexible Spending Program
- 457 Deferred Compensation Program
- Supplemental group policy offerings through AFLAC
- Voluntary Life and Accident Insurance through New York Life insurance
- LegalShield membership