The Carpenter Health Network is seeking an organized, creative, and detail-oriented Event Coordinator / Communications Assistant to join our team!
This individual will play an important role in planning and executing company events while providing hands-on support with marketing and communications initiatives.
Key Responsibilities
Event Planning & Coordination (55–65%)
- Plan, coordinate, and execute internal events and network sponsorships
- Develop event timelines, budgets, checklists, and run-of-show documents
- Select and manage venues, vendors, caterers, and rental companies
- Manage registration, RSVPs, and attendee communication
- Coordinate speakers, guests, sponsors, and volunteers
- Oversee setup, on-site operations, and teardown
- Evaluate events through debriefs, attendance tracking, and feedback
Communications Support (35–45%)
- Assist the communications department with projects as needed, including graphic design, social media, video recording & editing, website editing, blog posts, etc.
- Proofread and format materials for accuracy and brand consistency
- Photograph events and organize images in the asset library
- Manage distribution lists and event-related databases
- Maintain department calendars, files, and branded supplies
- Provide general administrative support to the department as needed
Required Qualifications
- Bachelor’s degree in communications, marketing, or a related field, or equivalent experience
- 2-4 years of experience in event planning, communications, or a related role
- Strong organizational and time-management skills, with the ability to manage several projects at once
- Excellent written and verbal communication skills
- Comfort working with budgets and vendors
- Proficiency with Microsoft Office or Google Workspace
- Ability to work some evenings and weekends for events
- Ability to lift up to 25-30 pounds and be on your feet for extended periods during events
Preferred Qualifications
- Experience in event planning/coordinating
- Experience in public relations/communications
- Familiarity with social media scheduling and various platforms (Facebook, LinkedIn, X, etc.)
- Basic photography skills
- Graphic design experience (Adobe Suite, Canva, etc.)
- Experience in healthcare and corporate settings is a plus
Full-Time Benefits:
- Employee Stock Ownership Plan (ESOP) – company-paid ownership benefit
- Competitive pay with increased earning potential
- Health, dental, vision & life insurance
- Short-term & long-term disability coverage
- 401(k) retirement plan
- Generous paid time off (PTO)
- Cell phone allowance
- Mileage reimbursement (adjusted for fuel price changes)
- Career advancement opportunities
All inquiries will remain confidential.
Join a team where creativity, organization, and meaningful connections make a difference!
